Event Planning

Consider the following when developing your event: 

• Modality (e.g., in-person, hybrid, virtual)
• Promotion (e.g., how, where, and to whom will you promote your event; what information is needed)
• Support (e.g., what support is needed before, during, and after to ensure a successful event?)

We have developed an accessibility check script that can be used at the start of every event. The script has been designed to ensure that our events are accessible to everyone.

To make the most of this new script, we request that you read the sections that are relevant to your specific event. This will help us to ensure that we are providing an inclusive experience to all of our attendees. If you need assistance in determining what sections are relevant to your specific event, please contact Amanda Schmit (amsuchy@umn.edu) for assistance.

We recommend that the University Land Acknowledgement Statement be read before every event.

Before we begin, I first want to acknowledge that the University of Minnesota Twin Cities is built within the traditional homelands of the Dakota people. It is important to acknowledge the peoples on whose land we live, learn, and work as we seek to improve and strengthen our relations with our tribal nations. We also acknowledge that words are not enough. We must ensure that our institution provides support, resources, and programs that increase access to all aspects of higher education for our American Indian students, staff, faculty, and community members.

When we record an event or take individual photos, a release form must be signed by the subject/s.

• Photo Release Information
  • CLA Information on Photography
  • CLA Photo Release Form (download)
• Talent/Speaker Release
  • Online Digital Version - Speak with the Communication Manager to provide you with the link.
  • Paper Version (OGC-SC211)

Send signed speaker and photo releases to the Communication Manager (Amanda Schmit, amsuchy@umn.edu) for archiving.