Appointments

To Hire

• Civil Service, Professional & Administrative (P&A), Labor-Represented, or Temporary/Casual
  • Contact the Chief of Staff (Holley Locher, loche007@umn.edu) and Chair’s Office Assistant (Bethany Simon, simo1198@umn.edu)
• Graduate or Undergraduate Students
  • Contact your designated accountant with this information:
    • Student's Full Name
    • Student ID#
    • Start/end date
    • EFS account string
    • If Undergraduate
      • Hourly rate
    • If Graduate
      • How many hours per week will they work (appointment %)
  • Note: students will need to be rehired each term (or every Summer and Academic Year if they are hired for a full year).

For more information see OHR Hiring Policies.

Payroll-related questions should be directed to your designated finance professional.

• Set up Direct Deposit
• Payroll FAQ
• Pay Calendars
• Understanding your Pay Statement

It is very critical that timesheets are submitted promptly for each pay period. 

Employees that need to submit timesheets

• Hourly Employees: 
  • Undergraduate student research assistants
  • Student workers
  • Temporary/casual workers

If you don't know if you should be reporting time, ask your supervisor what type of appointment you have.

Reporting Time

• Reporting Time Job Aid
• Reporting Time with Multiple Appointments
• Reporting Time Training
• Keep in mind when submitting: 
  • If working 8 hours or more in a day, a minimal 1/2 hour unpaid break must be reflected in the submitted timesheet.
  • Check for accuracy on the time submitted
  • Timesheets must be submitted every pay period.
  • Supervisors must approve timesheets.

Approving Time

• Approving Time Job Aid
• Best Practice: Approve time on a weekly basis.