The focus of this page is the finance side of appointments. If there are any Human Resource (HR) specific questions, please contact our Chief of Staff, Holley Locher ([email protected]).
Hiring and Appointments
To Hire
- Civil Service, Professional & Administrative (P&A), Labor-Represented, or Temporary/Casual
- Contact the Chief of Staff (Holley Locher, [email protected]) and Chair’s Office Assistant (Stephen Fiksdal, [email protected])
- Graduate or Undergraduate Students
- Contact your designated accountant with this information:
- Student's Full Name
- Student ID#
- Start/end date
- EFS account string
- If Undergraduate
- Hourly rate
- If Graduate
- How many hours per week will they work (appointment %)
- Note: students will need to be rehired each term (or every Summer and Academic Year if they are hired for a full year).
- Contact your designated accountant with this information:
For more information see OHR Hiring Policies.
Payroll
Payroll-related questions should be directed to your designated finance professional.
Timesheets
It is very critical that timesheets are submitted promptly for each pay period.
Employees that need to submit timesheets
- Hourly Employees:
- Undergraduate student research assistants
- Student workers
- Temporary/casual workers
If you don't know if you should be reporting time, ask your supervisor what type of appointment you have.
Reporting Time
- Reporting Time Job Aid
- Reporting Time with Multiple Appointments
- Reporting Time Training
- Keep in mind when submitting:
- If working 8 hours or more in a day, a minimal 1/2 hour unpaid break must be reflected in the submitted timesheet.
- Check for accuracy on the time submitted
- Timesheets must be submitted every pay period.
- Supervisors must approve timesheets.
Approving Time
- Approving Time Job Aid
- Best Practice: Approve time on a weekly basis.
Sarah Jahn Finance and Grants Manager S253 EltH | 626-7975 [email protected] | Kamran Motevaze Finance Professional S252 EltH | 626-8146 [email protected] | Angela Park Finance Professional S254 | 624-0574 [email protected] | Ritu Bollena Student Finance Assistant [email protected] |
Anjeanette Roy Grants Coordinator N256 EltH | 626-0871 [email protected] | Kristen Abernethy Grants Coordinator S250 EltH | 624-4325 [email protected] | Elliot Skurich Senior Grants Administrator SPA [email protected] |