The focus of this page is the finance side of appointments. If there are any Human Resource (HR) specific questions, please contact our Chief of Staff, Holley Locher.
Hiring and Appointments
To Hire
- Civil Service, Professional & Administrative (P&A), Labor-Represented, or Temporary/Casual
- Contact the Chief of Staff (Holley Locher) and Chair’s Office Assistant (Bethany Simon)
- Graduate or Undergraduate Students
- Contact your designated accountant with this information:
- Student's Full Name
- Student ID#
- Start/end date
- EFS account string
- If Undergraduate
- Hourly rate
- If Graduate
- How many hours per week will they work (appointment %)
- Note: students will need to be rehired each term (or every Summer and Academic Year if they are hired for a full year).
- Contact your designated accountant with this information:
For more information see OHR Hiring Policies.
Payroll
Payroll-related questions should be directed to your designated finance professional.
Timesheets
It is very critical that timesheets are submitted promptly for each pay period.
Employees that need to submit timesheets
- Hourly Employees:
- Undergraduate student research assistants
- Student workers
- Temporary/casual workers
If you don't know if you should be reporting time, ask your supervisor what type of appointment you have.
Reporting Time
- Reporting Time Job Aid
- Reporting Time with Multiple Appointments
- Reporting Time Training
- Keep in mind when submitting:
- If working 8 hours or more in a day, a minimal 1/2 hour unpaid break must be reflected in the submitted timesheet.
- Check for accuracy on the time submitted
- Timesheets must be submitted every pay period.
- Supervisors must approve timesheets.
Approving Time
- Approving Time Job Aid
- Best Practice: Approve time on a weekly basis.
Sarah Jahn Finance and Grants Manager S253 EltH | 626-7975 swen0432@umn.edu |
Kamran Motevaze Finance Professional S252 EltH | 626-8146 motev001@umn.edu |
Donnie Wood Finance Professional S254 | 625-5429 woodx399@umn.edu |
Ella Curiel Student Finance Assistant psyfin@umn.edu |
Anjeanette Roy Grants Coordinator N256 EltH | 626-0871 basti042@umn.edu |
Kristen Abernethy Grants Coordinator S250 EltH | 624-4325 kharne@umn.edu |
Elliot Skurich Senior Grants Administrator SPA eskurich@umn.edu |