Congrats on receiving sponsored funding! This page has resources and information on how to appropriately and efficiently manage your award. As always, if you have questions, reach out to either the Grants or the Finance Team for assistance.
The PI, grants team & SPA will work together to set up the award at the University. Below are resources on steps taken to establish the award so research can commence.
- Notice of Award (NOA/NOGA) and Account Establishment
- Downloadable PeopleSoft (PS)-Friendly Budget (The Grants Team will complete this form at the request of SPA upon receipt of the Notice of Award)
- Establishing and Charging Preaward or Advance Accounts
- Pre-award / Advance Account Request Form
Research Performance Progress Reports (RPPRs)
Recipients of NIH awards are required to submit annual and final progress reports via eRA Commons. Below are resources with more information about policy and procedure.
Some grants do not allow automatic carryforward. If that is the case, unobligated balances will need to be requested from the awarding entity. You can work with the grants and finance teams to request that your unobligated balance be carried forward into the next budget period. Below is a link to a template letter to assist you. We will also need to create a budget for the carryforward expenses.
No Cost Extensions
A no-cost extension (NCE) lengthens the project period beyond the original award end date without additional funding from the sponsor. Below you’ll find departmental guidelines and a template letter to get you started.
Effort Certification is the method of certifying to federal granting agencies that the effort required as a condition of the award has actually been completed. The University requires effort certification twice per year for all personnel working on sponsored projects.
Charging Sponsored Grants
All costs charged to sponsored projects must be done so in a timely manner and meet the conditions outlined below:
- Allocable - A cost is allocable to a particular grant if the goods or services involved are chargeable in accordance with the relative benefits received by the projects.
- Does it benefit the award and/or other funding sources?
- Can it be distributed to all benefited funding sources using reasonable methods?
- Does the basis for allocating the cost represent a reasonable estimation of the benefit provided to the project objectives?
- Allowable - A cost is allowable if it is reasonable, allocable, treated consistently in like circumstances, and conforms to any limitations or exclusions outlined in the sponsored agreement.
- Reasonable - A cost is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person under the circumstances prevailing at the time the decision was made to incur the cost.
Related policies & procedures:
Finance and Grants Manager
S253 EltH | 626-7975
S252 EltH | 626-8146
S254 | 625-5429
Student Finance Assistant
N256 EltH | 626-0871
S250 EltH | 624-4325
Senior Grants Administrator