Data Use Agreements (DUA) & Unfunded Research Agreements (UFRA)

What is an Unfunded Research Agreement (UFRA)?

An Unfunded Research Agreement (UFRA) is a legally binding contract between the University of Minnesota and an external entity (such as another university, government agency, company, or non-profit) that governs collaborative research activities without involving the exchange of funds.

UFRAs establish the terms for intellectual property, confidentiality, publication rights, liability, and the sharing of research materials or information.

Common Types of UFRAs:

  • Data Use Agreements (DUAs): The most common type of UFRA. A DUA governs the transfer and use of non-public, restricted, or sensitive data (such as de-identified human subjects data, electronic health records, or proprietary datasets) to ensure compliance with privacy laws and data provider terms.
  • Material Transfer Agreements (MTAs): Governs the transfer of tangible biological or physical research materials (e.g., cell lines, vectors, chemical compounds) between institutions.
  • Non-Disclosure Agreements (NDAs) / Confidentiality Agreements (CDAs): Protects proprietary or confidential information shared between parties during research discussions.
  • Memoranda of Understanding (MOUs) / Collaboration Agreements: Outlines mutual intent and framework for research collaborations where no funds are transferred.

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Process for Initiating a UFRA in MN-GEMS

Because UFRAs do not involve external sponsored funding, they do not require intake or processing by the departmental Grants Team. Researchers (Faculty and Staff) initiate and route these agreements directly through MN-GEMS.

  1. Initiate in MN-GEMS: Log in to MN-GEMS and create a new Agreement record.
  2. Add Key Personnel & Edit Permissions: To ensure departmental oversight and assistance, add Sarah Jahn, Kristen Abernethy, and Anjeanette Roy as UMN Personnel on the record and assign them edit permissions.
  3. Submit for Workflow Review: Once submitted, the agreement automatically enters the institutional review and compliance workflow.
  4. Follow-Up Support: While the Grants Team does not initiate the record, they remain available to offer guidance, assist with system questions, or provide support as the agreement moves through approvals.

Institutional Authority & Signature Policy

Important: Individual researchers, faculty, and departmental staff are not authorized to sign UFRAs, DUAs, or any related legal research documents on behalf of the University.

All UFRAs must be reviewed, negotiated, and officially signed by the Sponsored Projects Administration (SPA). SPA holds the sole delegated authority from the Board of Regents to bind the University to research-related agreements.

Sarah Jahn
Finance and Grants Manager
S253 EltH | 626-7975
[email protected]
Kamran Motevaze
Finance Professional
S252 EltH | 626-8146
[email protected]
Angela Park
Finance Professional
S254 | 624-0574
[email protected]
Ritu Bollena
Student Finance Assistant
[email protected]
Anjeanette Roy
Grants Coordinator
N256 EltH | 626-0871
[email protected]
Kristen Abernethy
Grants Coordinator
S250 EltH | 624-4325
[email protected]
Elliot Skurich
Senior Grants Administrator
SPA
[email protected]
 
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