Central Office

• Electronic letterhead may be used for required electronic communications only.
• Printed letterhead should be used for all standard internal and external communications.  The Central Office has a stock of this letterhead and is available upon request.

Mail

(USPS, Campus, Supplies, & Packages)

Incoming mail will be sorted into mailboxes, which are located on the second floor.

• Packages will be labeled and placed in the second-floor mailroom.  Recipients will not be emailed when packages arrive.

Outgoing mail will have different processes for the different types of mail.

• USPS
  • Stamped: Place in the labeled box under the table of the second-floor mailroom
  • Un-Stamped: Request a postage sticker from N218, attach to mail needing postage, and give to Central Office Staff.
• Campus: Place in the labeled box under the table of the second-floor mailroom
• FedEx: Shipping labels and envelopes/boxes may be picked up in the Central Office
  • FedEx will no longer pick up packages in Elliott Hall; however, packages may be dropped off in the drop box located outside Fraser Hall.

Faxes

• Incoming: Received documents will be placed in a campus mail envelope and put in the second-floor mailbox.
• Outgoing: Complete & print the Fax Cover-Sheet.  Bring all documents to the Central Office Staff and they will assist with faxing.  Confirmation sheets will be placed in your second-floor mailbox.

N206 Elliott Hall

• Available Machines
  • Black & White Printer
  • Color Printer
  • Toshiba Copier
    • To print or copy on this machine a copy code is needed.  The Central Office can provide a number if needed.
    • To assist with printing to the copier the Printing to the Copier Guide can help, also feel free to ask the Central Office for assistance.
• Copy Codes: Our copy codes are created based on their function.
  • Course Codes: These are assigned to courses and changed every semester.
    • Instructors will receive their course code approximately two before the start of the term.
  • Grant Codes: These are assigned upon request through the Central Office
  • Personal Codes: These codes are created for faculty based on need through the Central Office.

Printing Services

• Consider using this service for large jobs.
• Submit your job online order form or in person at any of the university copy centers.
  • For further instructions see the Printing Services Website.

Cleaning Stations

Cleaning stations with disinfecting supplies have been made available on each floor for shared use. These stations are inventoried on a bi-weekly basis.  

Personal Protective Equipment (PPE)

The Central Office will maintain a very limited number of PPE supplies.  If small amounts of supplies are needed, contact the Central Office.

Large amounts of supplies should be ordered through U Market with an account string and justification.  U Market has developed a list of recommendations on PPE.

A limited amount of general office supplies are kept in the Central Office’s Supply Cabinet.  If the needed supplies are not available, they will need to be ordered through U-Market.

Ordering Office or Lab Supplies

U Market has created a very helpful guide to shopping in U Market.

• Needed Information for Ordering
  • Full EFS Account String
  • Full Justification (Who, What, Where, When, Why)
    • If for a grant, make sure to include the grant number and why the order benefits the grant.
    • See Finance’s Justification Guide for more information on how to write a full justification.
  • Approval of the PI (done prior to ordering)
• Supply carts will be submitted 1-2 times a week
  • All carts should be assigned to Amanda Schmit (amsuchy).