Submit a Proposal

Submit a Proposal

Intent to Submit Form

To help meet both sponsor and institutional deadlines, we have implemented an online Intent to Submit form that Principal Investigators must now use to initiate the grant application process within the Department. The purpose of the Intent to Submit form is to ensure the Grants team and PIs are able to prepare and submit the grant in a timely manner.

The Intent to Submit form must be submitted at least 6 weeks prior to the Sponsor Due Date. This advanced notice will allow enough time to gather and process all necessary materials for SPA to meet the Sponsor deadline. Use the below link to access the Intent to Submit online form:

The Intent to Submit site is accessed with your UMN Internet ID and password. It opens on a Dashboard that includes:

  • A link for creating a NEW Intent to Submit
  • A table with your ACTIVE Intents to Submit from which you can edit an Intent
  • A table with your FINAL Intents including
    • Those that were submitted to SPA as grant applications and
    • Those that were tabled as the Sponsor Due Date had passed
    • An EDIT LOG that documents the changes made by you and your grant support person

An email is generated when you submit the form, providing you with confirmation of a successful submission and a notification to Grants Staff that a new Intent to Submit form has been submitted.


Intent to Submit FAQ

Q: Should the PI complete the Intent to Submit for NEW proposals for EXTERNAL funding?

A: YES, always! NIH, NSF, Foundation, Business & Industry proposals should always be submitted through SPA and should always have an Intent to Submit form completed.


Q: Should the PI complete the Intent to Submit for RENEWALS for EXTERNAL sponsors?



Q: What do you do if a colleague in another department at the U reaches out to you about being a co-investigator on a grant with less than 6 weeks of lead time?

A: Contact the grants team to let them know, but you do not need to complete the Intent to Submit in this case.


Q: What do you do if a colleague at another institution reaches out to you about a subcontract for a project with less than 6 weeks lead time?

A: You should complete the Intent to Submit as soon as possible. While less work is usually involved for PIs of a subcontract, there is also an accelerated timeline in order to get materials submitted before the sponsor deadline.


Q: Should the Intent to Submit be completed for CONTINUATIONS/ANNUAL PROGRESS REPORTS for EXTERNAL sponsors?



Q: Should the Intent to Submit be completed for NEW proposals for INTERNAL funding (Engdahl award, MNDRIVE, etc.)?



Q: Should graduate students comeplete the  Intent to Submit for FELLOWSHIPS from EXTERNAL sponsors (foundations, business & industry, foreign governments, professional organizations)?




Q: Should graduate students comeplete the Intent to Submit for SCHOLARSHIPS or AWARDS from EXTERNAL sponsors (foundations, business & industry, foreign governments, professional organizations)?

A: NO, but please do contact the grants team beforehand as these will need to be submitted through Sponsored Projects Administration (SPA).


Q: What happens after I complete the Intent to Submit form?

A: The Grants team will contact you within 1 week to confirm details of the proposal and inform you of the subsequent internal deadlines.


Q: What happens if I submit a late Intent to Submit Form?

A: The Grants Team and Chair's Office will review you request and assess workload. You may be asked to wait for the next submission cycle.


Q: What happens if I miss any of the subsequent internal deadlines? (Budget, PRF, document finalization, etc.)?

A: Your proposal will be given lower priority over those that are meeting deadlines.


Q: Should I submit an Intent to Submit if I am thinking about applying for a grant but I'm not sure if I'll be ready by the Sponsor deadline?

A: Yes, if it is a possibility that you are going to submit a proposal, please complete an Intent to Submit prior to our six week deadline. If the proposal ends up getting delayed we can postpone the work and continue at a later date.


Internal Deadlines

Internal Deadlines

Submission Deadlines

Please be aware that the Psychology Department has strictly enforced deadlines for submission of grant materials. PIs who miss deadlines will receive lower priority by the grants team when they are managing multiple grant submissions and it may affect their ability to submit your proposal. This responsibility to meet deadlines rests with the PI, not the grants team. As the PI, you must be readily available to meet with and respond to the grants team until the proposal is officially submitted to the sponsor. Please note the following deadlines:

  • 6 weeks prior to the sponsor due date: Complete and send the Intent to Submit form so Psychology grants staff know you are intending to submit an application
  • 15 working days prior to the sponsor due date: Finalize budget and route PRF
  • 10 working days prior to the sponsor due date: Finalize all documents in the application
  • 5 working days prior to the sponsor due date: Submit to SPA

After receiving an Intent to Submit, the Grants Team will add all deadlines for your submission to your Google Calendar.

PI Dropboxes

PI Dropboxes

All faculty now have a confidential grants folder on the department’s shared drive.

These can be found here: S:\Faculty DropBoxes\PI Last Name

Each PI Dropbox will contain:

  • Folder for final proposal documents to upload
  • Folder for final propsal, budget PRF to submit to SPA
  • Folder for working documents, drafts. etc.
  • Checklist containing all deadlines & items needed for the proposal

Dropbox example

PDF icon example_deadlines_checklist_contacts.pdf


If you are a researcher, Postdoc, or student PI and do not have a Dropbox folder yet, please request access from Carla Bates

For help accessing the Psychology Department shared drive:

Funding Opportunities & Sponsor Deadlines

Preparing Your NIH Application

Preparing Your NIH Application

How to Apply - Application Guide


Forms & Templates

Forms & Templates


Page Limits


Other Support

Inclusion Enrollment



Coming Soon

Human Subjects

Human Subjects

Coming soon

External Proposal Review

External Proposal Review

Obtain a Pre-Submission External Review of a Grant Application



• To support the professional development of assistant professors and faculty shifting to a new area of research in grant writing for external funding.

• To maintain and/or enhance the reputation of the Department of Psychology via scholarly excellence.



1. Tenure-line faculty members can request a pre-grant submission review. The request, communicated in an email, should be sent to Psychology Department Chair, Jeff Simpson, for approval. Contingent on yearly funding and the number of requests in a given year, priority will be granted to assistant professors. Since requests will be reviewed on a rolling basis, faculty are encouraged to submit requests well in advance of their grant submission deadline to better ensure available funding.

2. The faculty member identifies a person external to the University who is willing to do the review. The reviewer should be someone who has recently served on an NIH, NSF, or other agency committee that is likely to review the faculty member’s grant application. The reviewer should provide written feedback on the grant application using the reviewer evaluation criteria that will be used by the agency to which the grant application will be submitted.

3. The department will provide $500 for the review, which is communicated to the prospective reviewer by the faculty member as part of the invitation to do the review.

4. Staff in the Chair’s Office will arrange to pay the reviewer once the faculty member receives the information/feedback requested and the faculty member informs the Chair’s Office.

5. The faculty member keeps a record of all the material—the reviewer’s comments, the final version of the submitted grant, and the eventual outcome of the grant panel reviews—for internal evaluation by the department. The faculty member also agrees to provide this information when it is requested by the Chair.

General Grant Resources

Training & Compliance

File a REPA

File a REPA

Report of External Professional Activities (REPA)

The REPA is used to report external activities and business and financial interests in accordance with University policies that govern external activities and conflict of interests. These policies are available here.

Additional help and FAQs may be found here.

File a REPA here.


Grants in Psychology

Grants in Psychology


The University of Minnesota is committed to using innovative tools and information technologies to create and promote collaboration across all academic disciplines and regardless of organizational affiliation or position. Learn more about research topics where Psychology (Twin Cities) is active, recent collaborations, and active grants at Experts@MINNESOTA.


PubMed - NCBI

PubMed comprises more than 30 million citations for biomedical literature from MEDLINE, life science journals, and online books. Citations may include links to full-text content from PubMed Central and publisher web sites.


Grants Contacts

Anjeanette Roy
Grants Coordinator
N256 EltH - 626-0871

Kristen Abernethy
Grants/Contracts Specialist
S250 EltH - 624-4325

Rachel Clevenger
Senior Grants Administrator - SPA