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Contacts for Support

Accounting Questions - Sarah Jahn / Holley Locher

Faculty Issues - Missy Jones
Graduate Student Issues - Rachel Goeller
Grants - Anjeanette Roy / Kristen Abernethy
Software & Hardware Needs, and Remote Computing- Carla Bates
Teaching Remotely - Silke Moeller
Undergraduate Student Issues - Mike Houlahan
Other - Amanda Schmit


Upcoming Departmental Events

Quote of the Day

"Here cometh April again, and as far as I can see the world hath more fools in it than ever."

Charles Lamb

Timely Updates Banner

Tuesday, March 31st, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • The email from Dean Coleman this morning noted that CLA’s student emergency fund has grown to more than $41,000(!!) and that CLA has received permission to hire instructors for the summer term despite the hiring pause. Additionally, course evaluations for spring will be abbreviated, with additional questions about the online experience, and results will not be used for “purposes of summative personnel reviews, including merit pay, promotion and tenure, and reappointment.”

Donating

Graduate Students

  • We expect word any day from CLA with regard to whether graduate courses can also be changed to an S/N grading basis (as is the case for undergraduate courses). Please check with Rachel (deco0055@umn.edu) before making changes to your registration.

Instruction

  • The Department would like to remind all instructors to begin their preparations for final exams. A few things to be aware of:
    • In general, on the CLA Teaching Remotely site, instructors are encouraged to "Use alternate ways for students to demonstrate understanding such as short-essay questions or video presentation." Consider if these alternative options will work well for your class.
    • If you plan on having a synchronous (everyone at the same time) exam, it should be held at the regular final exam time as scheduled in the course catalog.
    • If you have a multiple-choice exam, the Office of Measurement Services (OMS) can assist you with moving it into Canvas. The turnaround time is estimated to be within a week, but you are encouraged to submit a request as soon as possible. To request their assistance, fill out the Exam Conversion for Canvas form
    • Via Canvas, the University provides the Proctorio Service for monitoring students while they take time-limited exams. Silke Moeller (smoeller@umn.edu) can provide you with guidance on Proctorio if you are interested. 
    • The Department Canvas User Group Zoom meeting and the weekly "Check in with Zoom" meetings are good resources for additional information about exams.

Monday, March 30th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • CLA has a coordinated emergency fund process to ensure that the college and departments are together leveraging funds to best support students. 
  • Dean Coleman’s latest email noted, among other things, that CLA has received permission to hire the necessary instructors for the summer term and that the College is laying the groundwork for fully remote summer instruction in the likely event that the current situation will continue into summer.

Instruction

Research

  • Researchers can now run E-Prime Studio remotely using the Department license. We will have this opportunity in place at least as long as our physical campus is closed. Please contact Carla Bates (cbates@umn.edu) for instructions.

Updates from the President

  • In President Gabel’s email last Friday, she reminded us of a variety of support resources available and she noted the passing of the federal stimulus bill, which allocates funds for higher education. She is also soliciting input on how we can work together to “enhance the experience” for our upcoming 2020 summer session.

Well-being


Friday, March 27th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Dean Coleman’s email this morning provided a bit more clarity on a few exceptions to the hiring freeze (i.e., positions offered and accepted prior to 3/24). We also learned that the hiring freeze does not apply to undergraduate student worker positions; job codes 2xxx. Furthermore, the Dean’s email includes a CLA guidance document on how undergraduate student employees will be paid for the remainder of the spring semester. If your undergraduate student employee voluntarily opted not to work remotely, please notify Holley Locher (loche007@umn.edu) by Monday, 3/30 at 12 pm. All other undergraduate student employees should be entering actual hours worked in MyU. If the actual hours worked are less than their normal/average hours across a 2-week pay period this spring, they will be paid for their normal/average hours. If the actual hours worked are more than their normal/average hours across a 2-week pay period, they will be paid for their actual hours worked. Questions? Contact Holley Locher.

Emergency Paid Leave for COVID-19

  • President Gabel approved a new policy for emergency paid leave for COVID-19. Faculty, staff, and student workers are eligible for up to 80 hours of paid leave “for situations when employees are unable to work or work remotely due to COVID-19 related illness, the need to quarantine or isolate as a result of exposure to COVID-19, to care for someone who is ill with COVID-19, to care for a child whose school or childcare is closed or unavailable, or to assist with the relocation of a college-age child due to COVID-19.” Read Interim VP of Human Resources Ken Horstman’s email from yesterday for more information.

Instruction

  • The Office of Measurement Services (OMS) is now advertising support for converting existing multiple-choice exams to Canvas quizzes, free of charge. Instructors who are interested in this service should review this email announcement, which includes an exam conversion request form. In considering the use of online assessments, please refer to the webpage entitled Promote Academic Integrity in an Online Environment on the Keep Teaching website.  
  • Explore (and subscribe to) this UofM YouTube channel with helpful, short Zoom tutorials and tips. Tutorials are added on an ongoing basis.

Updates from President Gabel

  • Yesterday’s email from President Gabel provides information on the University’s declaration of emergency, as well as updates on related federal legislation.

Thursday, March 26th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

Instruction

  • Tomorrow, Friday 3/27 at 10 am, join us for another Check-In Zoom meeting hosted by Silke Moeller and Carla Bates. These check-ins are great opportunities to become more familiar with Zoom. We will highlight how to secure your Zoom meetings and how to take remote control of a participant’s screen that they have shared. It’s mind-bending, really. 
  • Here is a thoughtful essay on Teaching in Times of Crisis.

Reporting Time for Undergraduate Student Workers

  • If your undergraduate student employee submitted any hours in MyU for the last 2 weeks that they did not work, they should delete those hours from their timesheet. Hours not worked (i.e., "payment for services not rendered") will be entered by Payroll as additional pay based on their regular/average hours worked this semester. Payroll is identifying solutions for other scenarios and more information will be provided soon in this daily communication. Students who have voluntarily opted not to work during this time will not be paid. For questions, contact Holley Locher (loche007@umn.edu).

Research

  • COVID-19 Rapid Response Grants, available through the Office of the Vice President for Research, aim to catalyze small-scale research projects designed to address and mitigate the risk associated with the coronavirus pandemic. The primary focus of the grants is to fund research that informs near real-time decision making for professionals tasked with making operational response decisions. Awards will range from $5,000 to $10,000, with grants lasting 12 months. Funding will continue to be available until funds are expended or until Apr. 30, whichever comes first. The Office of Academic Clinical Affairs is also offering Rapid Response Grants to fund clinical and other research.

Updates from President Gabel

  • President Gabel’s email from yesterday talked through the implications of Governor Walz’s recent “stay at home” order for the University, including our extended reduced operations status and the University’s intention to declare a state of emergency. Only employees who have designated “essential on-campus roles” (and received this direction from their supervisors) will continue to work on campus until further notice.

Well-being

  • The Earl E. Bakken Center for Spirituality and Healing sent an email with information on well-being in the time of COVID-19. They also created a website of resources for health professionals, leaders of businesses and organizations, students, and the community.

Wednesday, March 25th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Read Dean Coleman’s email from this morning for further information on the hiring pause, I-9 processing, etc. New is information from LATIS that there have been a few instances of strangers joining and disrupting Zoom meetings on campus, known as “Zoom bombing.” Learn more about how you can secure your Zoom lectures.

Donating

Psychology Communications

  • Read more about the work of our amazing peer advisors in Psychology Undergraduate Advising and how they have adjusted to continue meeting with students remotely.  
  • Pat Frazier was interviewed by USA Today regarding the fact that Coronavirus has robbed us all. Also featured is Counseling graduate student Ummul Kathawalla, who was recently married over Zoom. Congratulations Ummul!

Student Support

  • Boynton Health’s de-stress service offers confidential stress check-ins with trained student helpers. Check-ins are currently being held remotely via Zoom. You can also sign up for their newsletter, which includes information on weekly events, resources, and tips and tricks related to stress management.

Updates from the President


Tuesday, March 24th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Dean Coleman too is now sending a daily email with “need to know” information, “helpful to know” information, and discussions underway. His email from yesterday specifically called out that student workers who cannot work remotely should continue to receive a bi-weekly paycheck equal to the average hours worked through the end of the spring 2020 semester. If your student worker is working remotely, you should still have them report the hours they have worked as normal in MyU. If your student worker is not working remotely, they do not need to report hours at this time. More information will be forthcoming on how the University will handle payments for those who are not working.

Donating

International Student and Scholar Services (ISSS)

  • ISSS messaged this morning with several updates related to J-1 scholars/student-interns and H-1B employees. Please read this message carefully if it is relevant to you or your work.

Psychology Communications

  • Rich Lee sent an email to faculty today soliciting information on their research and expertise related to COVID-19, with a goal to compile tips, strategies, and advice to share with the public through various media channels. Faculty should email psynews@umn.edu.

Student Support

  • The Nutritious U Food Pantry is open Tuesday, 3/24 through Thursday, 3/26 from 12:00-6:00 pm and Friday, 3/27 from 2:00-6:00 pm. They have pre-packaged bags of food ready for students. The pantry is located on the first floor of Coffman Memorial Union, just inside the doors near the Goldy Gopher statue. Refer to their webpage for the most up to date schedule and information regarding Nutritious U.

Updates from President Gabel

  • President Gabel’s daily email update from yesterday talked about the emergency funding now available to help students. A link has been posted on the OneStop webpage with information on how students can request these funds. Additionally, President Gabel mentioned resources available for those who believe they are experiencing discrimination and bias in relation to COVID-19. 
  • Today, President Gabel sent an operational update. Major takeaways include: 1) all hiring, reclassifications, and pay changes have been paused; 2) the University has officially begun extended reduced operations as outlined in the Campus and Building Closing Policy; and, 3) the University is doing everything they can to preserve critical research infrastructure. With regard to the hiring pause, Holley Locher (loche007@umn.edu) will be in touch with you if you have a search currently underway.

Monday, March 23rd, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Last Friday, Dean Coleman sent an email with “need to know” information, “helpful to know” information, discussions that are still underway, and what we should start thinking about.

Donating

Equitable Access Remotely

  • The University’s Diversity Community of Practice is hosting a Zoom meeting tomorrow, 3/24, from 2:30-4:00 pm. On the agenda is a presentation by colleagues in the Center for Educational Innovation on ways in which we can continue to ensure equitable access to education in remote teaching contexts. Also, colleagues from the Institute on the Environment will talk about what they learned by recently hosting a conference online.

From the Chair

  • Jeff Simpson sent a message yesterday regarding adjusting, planning, and sharing during the COVID-19 pandemic. Of note, the Department’s Psychology Communications Committee is organizing a series of brief communications to be posted on the Department website via which different members of the Department (faculty, staff, students) can share their expertise, knowledge, and experiences associated with the COVID-19 outbreak, remote living, and how to successfully adjust and cope during this challenging time. If you are interested in contributing, email psynews@umn.edu.

Research

  • Chris Cramer, VP for Research sent an email last Friday with a request for essential supplies for patient and clinic/health care. If you are able to provide any of the supplies noted, his message includes further instructions on what to do. 
  • Chris Cramer sent another email on Friday regarding the implications of a potential shelter-in-place order by the Governor in relation to animal research and staffing of essential employees.

Updates from President Gabel

  • President Gabel’s email update on Friday contained information on changes to the grading policy for spring 2020, as well as remote support options and student crisis resources.

Zoom Video Conferencing Etiquette (the Occasional Tip)


Sunday, March 22, 2020

Dear Students, Faculty, and Staff:

The last couple of weeks have been challenging for all us, both personally and professionally. I want to thank all of you for abiding by the social distancing and remote work policies that have been implemented by our University and supported by our state and federal agencies. The peak of the pandemic has not yet arrived, but our response and adjustment thus far has been remarkable. Our efforts should help flatten the COVID-19 curve, which is essential to ensuring that we do not overwhelm our healthcare system.  It is heartening to see so many people actively finding ways to help others during this difficult and uncharted pandemic; some of the best of human nature is coming out at the precise time when we all must pull together as a community. 

The various levels of the University’s upper administration—from the President’s and Provost’s office, to CLA, to the leadership in each of our departments—are working closely and in a well-coordinated way to deal with the multitude of challenges, problems, and changes that must be made, both immediately and in the coming weeks/months.  Everyone is taking a planful approach, developing short-term strategies and solutions that will interface with those in the long-term to lead us out of the current situation and eventually restore normal functioning at the University. Along with the upper administration, the departmental leadership team is aware of the variety of issues and concerns that need to be considered, thanks to the helpful communications and suggestions we have received from all of you over these past 2-3 weeks. Rest assured that we hear your concerns and are actively prioritizing those that need to be addressed.

Please be aware, however, that some of the more major concerns (e.g., how will the COVID-19 situation impact instruction and daily operations in upcoming semesters; how will it affect fall hiring, as well as promotion and tenure timetables) need to be determined by units at the collegiate and university level.  These longer-term issues, some of which might depend on how the COVID-19 situation develops in the coming weeks, will require additional time to figure out, so please be patient and remain flexible.  All units on campus, including our department, will need to be prepared to make further adjustments to events and timetables as the months unfold.  We will always provide everyone with information and updates as soon as they become available.

So what can we, as a department, do in the coming weeks? First, we can all continue to practice safe social distancing while remaining connected to each other, our family, and our friends via social media and other forms of electronic communication.  Second, we should try to establish and maintain daily habits and routines that work well for each of us in this “remote world,” especially those that support our physical, emotional, and intellectual well-being. Third, we should continue our regular work to the extent possible, including holding meetings via Zoom and other platforms, collecting and analyzing data electronically, connecting with patients via telehealth, etc. A stable work routine is one way to adjust to difficult times such as these. Fourth, we (as a department) should proactively reach out to the University and the wider community to share what we know about psychology as it relates to the current pandemic and its effects. As one of our staff members recently noted, we as a group have a lot of knowledge about stress, physical and mental health, social interaction, social isolation, individual and collective action in response to society’s challenges, and a host of other topics relevant to our current situation.  Moreover, we have a responsibility to share them, especially now.

In that spirit, the Department’s Psychology Communications Committee will soon be organizing a series of brief communications to be posted on the Department website via which different members of the Department (faculty, staff, students) can share their expertise, knowledge, and experiences associated with the COVID-19 outbreak, remote living, and how to successfully adjust and cope during this challenging time. If you are interested in contributing, email psynews@umn.edu.

While this pandemic is straining, it provides us with opportunities for hope, connection, care, and well-being. As psychologists, we are uniquely positioned to facilitate these opportunities in response to COVID-19, so let’s get to work!

Take care, everyone.

Jeff


Friday, March 20, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • The Office of Research and Graduate Programs sent a COVID-19 email update today, which includes information on students who are - or will be - outside of the U.S., as well as FAQs they have updated.

Graduate students

  • Rachel and Pat put together guidelines for holding prelim and final oral exams remotely using Zoom. We assume we will use these procedures for the rest of the semester. We will update these procedures as we get more experience doing exams remotely. 
  • Remember to fill out this survey by Monday if you have any concerns you want to share with Rachel and Pat, especially with regard to potential delays in degree progression.

Instruction

  • Provost Hanson sent an email last night notifying faculty that the University will adjust the policy on the S/N grading option for the spring 2020 semester. All students in undergraduate courses will have the opportunity to change their grade basis from A/F to S/N before April 15. For graduate courses, each college/dean is responsible to decide. Moin Syed sent an email this morning to all instructors with further information for Psychology on the changes to the grading policy for the spring semester. We have not yet received notification from CLA whether graduate students will have the option to change their grade basis.
  • Caprice Niccoli-Waller shared a list of online campus support services for students.

Personal Hygiene

Share Your Expertise!

  • We are looking for your stories, publications, images, experiences, etc. related to COVID-19 to share via social media. Sharing your experiences with others can help break down the isolation; sharing your expertise may help even more! Email psynews@umn.edu.

Updates from the President


Thursday, March 19, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

Donating

  • There are a variety of options now available for you to donate to support students, healthcare workers, etc. To help Psychology undergraduates who are experiencing a temporary financial hardship (e.g., due to the Coronavirus), you will soon be able to donate to the Patricia Frazier Overcoming Obstacles Scholarship on our website. More information to come. To help CLA students more broadly, you can donate to the CLA Student Emergency Support Fund. Finally, at the university level, you can donate to the University of Minnesota COVID-19 relief.

Graduate Students

Health Privacy

  • UM Administration reminds us about the importance of ensuring employee health privacy during this time. This includes information that an employee or a student has sought a COVID-19 (or any other medical test) or is absent from work for a medical condition. How and when information should be shared for the sake of community health is addressed in the hyperlinked communication. Please contact Holley Locher (loche007@umn.edu) with any questions.

Instruction

  • CLA has put together a small pool of loaner laptops for students. A message was sent to CLA advisors yesterday regarding how students can request a loaner laptop, as well as information on resources for students who do not have internet access. 
  • A reminder that there is a Check-in with Zoom meeting scheduled for tomorrow, 3/20, at 10:00 am with hosts Silke Moeller (smoeller@umn.edu) and Carla Bates (cbates@umn.edu). These check-ins are great opportunities to test your hardware and internet, as well as to become more familiar with Zoom. Tomorrow, they will demonstrate how to create and use Polls.

Research

Resources

  • The MN Center for Health Equity sent a message in response to COVID-19 with information on practices to embed equity into responses to COVID-19, as well as a list of general support resources. 
  • The City of Minneapolis is making free city wifi available during the COVID-19 outbreak.

Updates from the President


Wednesday, March 18th, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

Accounting

  • The University is requesting that we track COVID-19 related expenses that are over and above what is budgeted and expected. Units should continue to use all other Chart of Account values (Fund, DeptID, Program or Project, Account, etc.) as applicable to identify the respective chart string for the activity. Units should add a new ChartField 2 (CF2) code if the expense is related to responding to the impacts of COVID-19: CF2 code 1000018130 / Description = COVID-19. Units should notify Sarah Jahn (swen0432@umn.edu) when using this CF2 code so that she can activate it. Examples of COVID-19 related expenses are anticipated to include: additional staffing or supplies, cancellation fees, refunds, maintenance of labs/facilities, etc. Costs could be related to travel, attending/hosting a conference, reduced operations, evacuation, facilities management, program cancellations, etc. Existing employees’ time spent on responding to COVID-19 should not be tracked or recorded in the new CF2 code.

CLA


Electronic Signatures

  • The Office of Information Technology has a webpage on how to create an electronic signature in Adobe Acrobat DC. 

Graduate students

  • We understand many of you are concerned about how the current situation may affect your research or degree progression. This survey was sent to all graduate students so that we have a better sense of the issues you are facing. Many of the issues you are facing may be out of our control but we will do what we can!  We'd appreciate it if you could complete this by Monday, March 23 so we can start working on solutions.

Instruction

  • Join tomorrow’s Psych Canvas User Group (Thur, 3/19). Topics: Discussion on remote teaching, focusing on homework, and exams. Demonstrations of Proctorio and how to record with Kaltura for Canvas will also be covered.
  • Share this quick tutorial on how to use Zoom with your students and relevant colleagues. 
  • CLA created a Student Support Resources webpage for instructors to use; it includes information on communication, well-being, etc.
  • The Keep Teaching website has a variety of great resources to support remote instruction. 
  • Maggie Towle, Interim VP for Student Affairs, emailed all students yesterday with information on health and well-being, including resources for mental health.

Research

  • In conjunction with LATIS, the Department will continue to have statistical consulting available by appointment for the remainder of the semester. These will be online appointments using email, or else using Zoom at a mutually-arranged time, as appropriate. Anybody looking for assistance may email latisresearch@umn.edu.

Purchasing

  • The University updated two purchasing policies in response to COVID-19.
    • Can we pay for cell data overages, temporary data plan upgrades, or wifi hotspots? Yes, if supervisors feel it is necessary and appropriate and the employee has no other form of connectivity. However, this should be an exception that applies only to this situation. If there is an option to upgrade a cell phone data plan/cell phone service instead of incurring incremental costs, and if the unit approves the cost, choose the least expensive option. The supervisor and employee should come to an agreement about usage if incremental charges will be involved. Some cell carriers have made temporary changes to their plans to allow “unlimited” data in some circumstances (people should check with their cell carrier). As with any purchase, make sure to seek approval from your department’s leadership before making any purchases. Upgrades from regular residential internet connectivity to some higher level of service are unlikely to be approved.
    • Can mission-critical items be shipped to individual employee homes? Yes, items required for continued mission-critical work may be shipped to an employee's home for the duration of the COVID-19 situation, provided the purchase follows the normal procurement processes. Be prudent. (If the item is intended to stay at the employee’s home permanently, this is a personal expense and should not be paid for by the University from any funding source.) Discuss purchases with your supervisor and get permission first before making a purchase. Finally, if given permission to make a purchase, proceed with the expectation that whatever is purchased needs to be returned to the University when the University returns to regular operations.

Undergraduate Advising

  • Yesterday’s Psych Scoop, published by Psychology Undergraduate Advising, included information on remote academic advising options for our undergraduates.

Updates from the President


Tuesday, March 17th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will send a daily email with important information, when warranted.

CLA

Data Security

Elliott Hall Access and Mail

  • Following President Gabel’s email yesterday, Elliott Hall will be locked to the general public starting TODAY, 3/17. You will need your UCard to enter the building. Note that not all doors have a card reader, so move to the next door if you do not see one. If you do not have card access and need it, please complete the Building Access Request form. 
  • We received information on mail and package delivery from Anika Carlsted, Asst. Director of Facilities and Capital Planning. Campus mail and USPS mail will be delivered as normal; carriers from both services have UCards to enter our building. Holley Locher (loche007@umn.edu) will visit Elliott once per week to distribute mail in mailboxes. Packages will be left on or near the table in the mailroom until we run out of space. After that, they will be stored in the Central Office. 

Meetings and Events - Transition to Remote

  • Be sure to review your calendar in the coming weeks and transition your meetings/events to remote formats, if applicable. 

Research

  • Yesterday, the Office of the Vice President for Research (OVPR) issued a document to provide guidance to research laboratories in response to COVID-19, which includes each lab developing a “list of essential operations to continue ongoing experiments and research that would suffer a major impact if temporarily discontinued, such as loss of years of effort, data, or loss of a major investment.” Based on that list, labs should develop a plan to minimize the number of staff who are required to maintain any in-person, essential operations. Names of essential staff need to be reported to Rich Lee (richlee@umn.edu) and Holley Locher (loche007@umn.edu) no later than 3/18. 
  • Drs. Tolar and Cramer confirmed with Rich Lee that we can continue ONLY studies that do NOT have person-to-person contact, including federally-funded studies. They encouraged us to find ways to convert in-person studies to remote study formats, if possible. Only REP studies that can be conducted remotely will be allowed.
    • Participant research visits must be performed remotely (e.g., by phone or video conference) whenever possible. 
    • Research visits that cannot be performed remotely and are not essential to a participant’s health, clinical care and/or well-being should be postponed.  The determination of whether a research visit is “essential to the health, clinical care and/or well-being” of a participant is determined by the principal investigator of the research study, the participant, and the participant’s care provider (when applicable), and should be informed by current public health guidance regarding the COVID-19 outbreak.
    • Enrollment of new research participants should occur only if: 1) the enrollment and participant interactions and interventions can be conducted remotely; or 2) participation in the research is essential to a participant’s health, clinical care and/or well-being as determined as above; and/or if the participant has a serious disease such as cancer.

University Operations

  • President Gabel sent an email yesterday with updates on COVID-19 and University operations. Major takeaways include: 
    • Classes will continue remotely through the remainder of the semester. 
    • Students, faculty, and staff should not be on campus.
    • Buildings will have restricted access, similar to regular weekends. 
    • Libraries are closed, but accessible online. 
    • Most events are canceled, including spring commencement.
       

Monday, March 16th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will be sending a daily email with important information, when warranted.

CLA 

  • Continue to refer frequently to CLA’s Response to COVID-19 webpage on the CLA Neighborhood for information on teaching and working remotely, travel and learning abroad, international and graduate students, research, etc. 
  • Dean Coleman sent an email to faculty and staff on March 15 regarding CLA and remote work. The Department fully supports CLA’s recommendations, so all Department staff will now only be working remotely. All other faculty and staff are encouraged to do so as well, if possible. Supervisors will need to be flexible in offering alternative arrangements for work. 
  • Dean Coleman sent an email to all CLA students this morning to update them on the College’s COVID-19 response

Graduate Students

  • The Graduate School has created a COVID-19 and graduate education FAQ webpage.
  • Graduate Students who are planning to file their Graduate Degree Plan form, or holding their Prelim Oral or Final Oral exams in the coming weeks, should contact Rachel Goeller (deco0055@umn.edu) for additional details on the process. The General Area Distribution Requirement Form and the Written Prelim Form can be sent to Rachel via email with electronic signatures, as usual. If you have any other questions or concerns about Graduate Student Progression, please contact Rachel or Pat Frazier (pfraz@umn.edu). We realize this is a stressful time and we are here to help! 
  • If anyone needs food, resources, support, or any other form of assistance, please reach out to your advisor, area director, Pat Frazier, Rachel Goeller, etc. We will do our best to help. 

Instruction

  • The CLA Dean’s Office is requesting information from all course instructors regarding how we are transitioning to remote learning. This information is due by Tuesday, 3/17 at 12pm. Please read Moin Syed’s email from this morning for more information. 
  • Cheryl Olman shared her slides on completing a Zoom Tech Check with students during the first Zoom lecture. Cheryl’s slides and any resources or tips you would like to share are being collected on this new intranet page Remote Teaching Resources.
  • The University Honors Program has waived the requirement for a public presentation or oral exam for students graduating May 2020 with Latin Honors. 
  • Reminder, CLA continues to host live training sessions on selecting methods and tools to teach remotely, help with Canvas, help with Zoom, and help with Kaltura. Some of our instructors have taken and recommend these.

Technology Help Desk

Voicemail

  • Here are instructions on how to set up your voicemail to forward messages to email and call forwarding to another phone number (i.e., mobile).

Friday, March 13th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will be sending a daily email with important information, when warranted.

Department of Psychology Health Disparities Colloquium Series

  • All spring colloquium speakers will be rescheduled for fall 2020. 

Hygiene

  • President Gabel has asked everyone to practice good hygiene. Campus custodial staff will be more actively wiping down surfaces with disinfectant. Additionally, the Central Office has ordered extra cleaning products and we will be dispersing them throughout the building in common spaces once we receive them.

Instruction

International Student and Scholar Services (ISSS)

Research

  • In-person REP studies (both cash and REP-allocated points) have been temporarily suspended through at least April 1st to be consistent with university procedures and public health guidelines. For more information, read the email announcement from Liza Meredith sent last night. In her email, Liza again references the Human Research Checklist and Human Research FAQ document provided by the Office of the Vice President for Research (OVPR). 
  • OVPR has created a webpage to provide COVID-19 guidance for the research community. Also, an FAQ document about COVID-19 and federal sponsored awards
  • NIH just released guidance about COVID-19. Of note: we can continue to charge salary/fringe/stipends to NIH grants even if no work is able to be done due to COVID-19; non-refundable travel costs, including conference registration fees, associated with grant-related travel that has been canceled due to COVID-19 can be charged to the NIH award if they would have otherwise been allowable; and, NIH will give extensions to RPPRs or Closeouts that cannot be completed in time due to COVID-19 related issues (prior notice needs to be given in these instances).

Staff

  • Unless President Gabel messages otherwise, Department staff (e.g., Accounting/Grants, Curriculum and Instruction, Grad Student Support, Undergrad Advising) are being given the option to work remotely in the coming weeks. However, there will be a rotating minimal crew of these staff on-site in Elliott each weekday. Someone will always be in the Chair’s Office (N210) and there will be a sign posted on the door of the Central Office each day indicating which staff are on site. All department staff, regardless of whether or not they are working remotely, can be reached via email and are available for Zoom meetings. 
  • An email was sent to supervisors of lab staff earlier today encouraging them to identify alternative staffing options during this time. If you are a lab staff member, please be in touch with your supervisor regarding your options. If for some reason your supervisor is unavailable and you are unsure of how to proceed, please contact Holley Locher (loche007@umn.edu).

Travel


Thursday, March 12th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will be sending a daily email with important information, when warranted.

CLA Resources and Support for Teaching Remotely

Faculty

  • Faculty/advisors are being asked to check in with their graduate students regarding their welfare. Any meetings should be held remotely, at least until April 1. This situation can be anxiety provoking, particularly for students who are international and/or have family and friends in other countries that are being affected by COVID-19. President Gabel provided a link to the nearest mental health resource in an earlier email this week, which can be shared with students. 

Graduate students

  • Most graduate students have a dual role that also includes being an employee (e.g., RA, Instructor, TA). Yesterday, in her message about suspending in-person instruction, President Gabel encouraged students to stay home and continue classes online. Given that message, the department is encouraging all graduate students with a role as an employee to work remotely. Faculty, PIs, etc. should be as flexible as possible in arranging for graduate students to complete their work remotely. If you are a graduate student course instructor, and you are having trouble fulfilling your teaching obligations remotely, please contact Steve Engel (engel@umn.edu). For those who are unable to work remotely due to extenuating circumstances, pay, as well as tuition and health benefits, will not be affected. 
  • Students who have a prelim or final oral exam in the immediate future (e.g., within the next few weeks) should contact Pat Frazier (pfraz@umn.edu), Rachel Goeller (deco0055@umn.edu), or Amanda Schmit (amsuchy@umn.edu) to identify an alternative to in-person meetings. More specific guidance will be forthcoming. 

Psychology Intranet

  • The intranet homepage is being reconfigured to house important information related to COVID-19, as well as an archive of these daily emails. A list of contacts for support is provided on this webpage. 

Research