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Contacts for Support

Accounting Questions - Sarah Jahn / Holley Locher

Faculty Issues - Missy Jones
Graduate Student Issues - Rachel Goeller
Grants - Anjeanette Roy / Kristen Abernethy
Software & Hardware Needs, and Remote Computing- Carla Bates
Academic and Media Technologies - Silke Moeller
Undergraduate Student Issues - Mike Houlahan
Other - Amanda Schmit


Upcoming Departmental Events

Quote of the Day

"The essential conditions of everything you do must be choice, love, passion."

Nadia Boulanger

Timely Updates Banner

Wednesday, September 16th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

Visiting Elliott Hall

  • One-off visits to Elliott Hall (e.g., to pick up something from your office, check your mail) are no longer being tracked. However, all faculty, staff, and graduate students are expected to be aware of and abide by the health and safety requirements outlined in our Psychology: Limited Operations and Safety Plan
  • Recurring visits to Elliott Hall (i.e., a return to on-site work):
    • For research - A return to on-site work needs to be reviewed and approved via the process outlined in the PSY Staged Sunrise Return to On-site Work Plan.
    • For in-person courses - No approval to return is needed.
    • For all other reasons - Email Holley Locher (loche007@umn.edu) for a review of your individual situation. While a return for the sake of convenience (e.g., problems with home wifi, desiring a more quiet workspace) is not allowed, we are able to grant exceptions on a case-by-case basis to those with significant and persistent difficulties working remotely.
  • All recurring visits need to be tracked using the Psychology InOut Board. Email Holley Locher (loche007@umn.edu) for access.

Diversity, Equity, and Inclusion

  • The Center for Educational Innovation is hosting a session on Friday, October 2 from 12:00-1:00 pm on Fostering an Asset-minded and Inclusive Community. In this session, participants will explore the potential benefits of learning in diverse classrooms, as well as strategies that foster a sense of belonging, and establish community and connections among our globally and linguistically diverse students. To register, click here.

Faculty needed for Mental Health Advocate (MHA) Program

  • The MHA initiative is a free professional development opportunity through the Provost's Council on Student Mental Health, entirely online in 2020-2021, for skills building in responding to rising mental health needs on our campus. We've heard many faculty and staff indicate that they are insufficiently equipped in this area, and this initiative was developed to meet that need. Mike Houlahan and Rachel Goeller are our MHAs. The program is particularly interested in recruiting faculty.
  • Please fill out this google form to indicate your interest in joining the Mental Health Advocates initiative. Applications will be reviewed on a rolling basis, and the application closes on September 30. Training begins in late September.

Families First Coronavirus Response Act (FFCRA) Leave Update

  • Under the FFCRA, employees are eligible for up to 80 hours paid sick leave for six specific COVID-related situations. We just received clarification on the following: 
    • An employee may take FFCRA leave on a child’s remote learning days in a hybrid learning method.
    • FFCRA leave is not available to take care of a child whose school is open for in-person attendance, but the employee chose a remote learning option for the child.
    • If the school year is beginning solely under a remote learning program due to COVID-19 concerns, employees may take FFCRA leave.

Research

  • REMINDER -- As of September 8, 2020, the College has approval from OVPR to begin submitting face to face human subjects research resumption requests. Each project needs to fill out a separate request. These will be coordinated by Rich Lee in the department and by Thomas Lindsay in ORGP.
  • Volunteer Agreement form -- If you have any community volunteers working in your research lab, including past students still working on projects, students from other universities, or volunteers seeking research experiences, all volunteers must complete the Lab Use Agreement - Volunteers and Visitors form (UMN form OGC-SC105), which can be found here. Upon completion, the form should be submitted to Rich Lee (richlee@umn.edu) for approval and then it will be sent to Holley Locher for filing. 
  • The Psychology Staged Sunrise Return to Onsite Work Plan has been updated a few times over the summer so please be sure to review again prior to submitting your individual lab plans

Technology

Updates from the President

Last Friday, President Gabel emailed to commemorate 9/11. Additionally, she noted the difficult news regarding the decision to discontinue four sports and she reminded us of a variety of resources available for students, faculty, and staff to promote success and well-being. 


Thursday, September 10th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

CLA

  • Dean Coleman’s message from last week noted details in relation to the start of the fall semester, including the opening of Wilson, Walter, Health Science, and McGrath Libraries. Also, University Health and Safety is offering a free COVID-19 Awareness course to learn more about what the symptoms are, how it spreads, and how you can protect yourself and others. 
  • Ascan Koerner, Associate Dean for Undergraduate Education, sent an email on Friday thanking everyone for their work over the summer in preparation for the Fall semester, and encouraging us to find ways to arrange for flexibility and focus on the essentials of our workloads, as needed.

Diversity, Equity, and Inclusion

  • Leadership and Talent Development is hosting a three-part series entitled Becoming an Anti-racist Supervisor beginning with a webinar on Tuesday, September 15 from 12:00-1:00 pm. After watching and participating in this webinar, you will be able to: 1) discuss the University’s racist history and its present-day impact; 2) recognize the role your identity and socialization plays in upholding or dismantling racism; and, 3) identify steps you can take to become an anti-racist supervisor. To register, click here.  
  • The University is requiring all incoming first-year students to take the Everfi Diversity, Equity, and Inclusion module, which covers topics such as identity; power, privilege & oppression; and creating a campus of respect. Co-facilitators are needed to help lead small group conversations with students about the content covered in the modules. If you are interested, learn more and apply here. There is a required training on 9/25 from 9:00 am-12:00 pm.

Research

  • IMPORTANT -- As of September 8, 2020, the College has approval from OVPR to begin submitting face to face human subjects research resumption requests. Each project needs to fill out a separate request. These will be coordinated by Rich Lee in the department and by Thomas Lindsay in ORGP.
  • Information went out on Friday regarding the new Research Experience Program (REP) system, as well as deadlines for Fall 2020. This year, we will only accept applications for online studies due to safety concerns with COVID-19. 
  • IRB training expires three years after successful completion of each course. To avoid delays in the review process, renew your training on time. A refresher course needs to be completed and is available in each user’s CITI account under “Courses.”

Technology 


Wednesday, September 3rd, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

CLA

  • Dean Coleman’s email from 8/28 has a recap of all the emails we have received thus far from the University regarding the fall semester. 

Psychology Limited Operations and Safety Plan - Please Read

  • The Department of Psychology Limited Operations and Safety Plan is now complete. All faculty, staff, and graduate students are expected to read this guide. While much of the information included discusses on-site operations and safety details in relation to teaching, administrative, and outreach activities, there is also information on how departmental administrative operations will function and what to do in the event of a positive COVID-19 case. 
    • While a return to on-site work for the sake of convenience is not yet allowed (e.g., wifi problems, desiring a more quiet workspace), we do have the authority to grant exceptions on a case-by-case basis for those experiencing significant difficulties working from home. For questions or a review of your individual situation, contact Holley Locher (loche007@umn.edu). 
    • Those who return to on-site work for research purposes must still follow the process established in the Psychology Staged Sunrise Return to On-site Work Plan.

Instructional updates

PSY5993 and other non-paid student research activities

  • Undergraduate students who are registered for PSY5993 are exempt from needing to engage in distance learning for the first two weeks of school.
  • Undergraduate students who are going to be working in-person in labs in Elliott Hall -- whether for PSY5993, UROP, or honors thesis -- must complete the Psychology Staged Sunrise Return to On-site Work Plan along with a letter of support from the faculty supervisor.

Updates from the President

  • Yesterday, President Gabel emailed with information regarding the Maroon and Gold Sunrise Plan, which specifically addresses how we will welcome undergraduate students back to our residence halls. The plan includes a series of steps limiting on-campus activities and in-person interactions.
  • On Friday, 8/28, President Gabel shared a link to the University’s COVID-19 Dashboard, which shows positive results from ongoing COVID-19 testing administered by Boynton Health to faculty, staff, and students. This dashboard is updated weekly. 

Thursday, August 27th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

Building Access

  • University Hours building access is now active for students for the Fall 2020 semester. For Elliott Hall, University hours are 6:00 am-10:00 pm, Mon-Fri. If you need to enter Elliott outside of those hours, and do not already have UCard access, you will need to complete the Building Access Request form. As a reminder, all campus buildings will remain on University Hours by default this fall, requiring students, faculty, and staff to use their UCard to enter. Please keep your UCard with you at all times while on campus. To verify a building's University Hours, visit the campus map site and click on the building you're interested in.

Department Logistics Plan

  • CLA is hosting another Fall Staff Presence session tomorrow, 8/28 at 1:00 pm, to talk about the collegiate process for the recently announced Department Logistics Plan and to answer your questions about returning this fall. To register, click here. 
  • Departments are not to submit a Department Logistics Plan until collegiate guidance is developed; we anticipate that guidance no later than 8/31. 
  • Different from the Sunrise return to the on-site work process, individuals will not submit a departmental plan. One plan will be submitted per department. Stay tuned for more information.

Diversity, Equity, and Inclusion

Reusable Cloth Masks

  • In preparation for the new academic year, the Central Office has ordered two masks for everyone. Your masks have been placed in an envelope with your name on it in your mailbox. If you do not have a mailbox, Central Office staff put your envelope in your lab’s mailbox or the faculty member in charge of the lab’s mailbox.
  • If you are unable to locate your mask, check with your lab team to see if someone else picked it up for you. If you are still unable to find your envelope, contact the Central Office (psymain@umn.edu)
  • Note: If you were approved to return earlier this summer, you would have already been notified of your mask’s availability.

Updates from the President

  • President Gabel emailed today announcing that the University has hired Dr. Cedric L. Alexander to complete a comprehensive review of community safety at the University, with attention paid to “the public safety landscape of our Twin Cities campus through several lenses, including security best practices, impacts of race, social justice, training and policing, and policymaking.”

Friday, August 21st, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

IMPORTANT: Updates from the President and Provost

  • President Gabel emailed this afternoon with the following update regarding a proposed pivot for fall 2020, pending Board of Regents approval on Monday, 8/24 (please read her email in its entirety):
    • Undergraduate courses...will proceed as scheduled, but will be wholly online for *at least* two weeks with some limited exceptions.
    • Graduate and professional students will continue with their schedule as communicated previously by their programs.
    • Students living off-campus...should limit time on campus….
    • Student employees can and should continue to report for work unless otherwise directed by their manager.
    • Faculty, researchers, and staff that have already been approved to be on campus through the Sunrise Plan can continue with their work. Any additional requests to return to campus should be made only if doing so is required to complete work. All other faculty and staff should continue working from home.
    • Move-in dates for University housing...are postponed for at least two weeks.

Provost Croson followed with additional information:

If you were already planning to teach your courses remotely, please continue to prepare as planned. 
If you were planning to offer your undergraduate courses fully in person or in a blended format, please prepare to begin the semester remotely. 
If you are assigned to teach graduate and professional courses, those will continue in the formats already established by those programs. Please continue to prepare as planned.

CLA

  • Dean Coleman messaged today with a detailed overview of CLA’s fiscal Contingency Plan 2. The items submitted for contingency 2 include instructional savings, retirement incentive option, eliminate administrative positions (via attrition), reduce non-personnel spending, and deferred collegewide spending from admin units. Please read his email in its entirety for more information.

The Office of Chair will email early next week with information specific to the Department of Psychology, pending the outcome of the Regents’ vote.


Friday, August 14th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

CLA

  • CLA is hosting a second Fall Instruction Town Hall on Thursday, August 27 from 9:00-10:00 am. Registration is required to receive the Zoom link. 
  • Dean Coleman’s email today noted the redesign of the Safe Campus website, which includes safety information based on your role. He also updated us on several instructional support services, including those from LATIS, the libraries, and CEI. Please read his full email for additional important updates. 
  • CLA will host three upcoming meetings regarding staff presence on campus this fall. Anyone involved in departmental planning is welcome. 
    • Thursday, August 20 - 12:00-1:00pm - Register
    • Friday, August 21  - 9:00-10:00am - Register 
    • Monday, August 24 - 2:00-3:00pm - Register

COVID-19 Positive Cases

Diversity, Equity, and Inclusion

  • On August 6, President Gabel sent an update on next steps for diversity, equity, and inclusion work at the University. Three priorities have emerged: 1) increasing representational diversity; 2) improving campus climate, and 3) building, supporting, and aligning partnerships. These priorities are already reflected in the Systemwide Strategic Plan. Additionally, the University will develop an inventory of DEI efforts across the University system and conduct a gap analysis to better understand areas that need attention. 
  • Rich Lee (Counseling) and Moin Syed (PIB) will host a Diversity Science Reading Group throughout the fall semester at 3:00 pm on Friday. More details to come. 
  • On August 13, Department administrative leaders met with graduate students to discuss a letter the students presented regarding supporting diversity in the Psychology Department. The ideas in this letter will be shared with the Diversity Committee and other relevant parties as they work to develop actionable items for the Department during the fall semester.

Instruction

  • The Disability Resource Center, Critical Disability Studies Collective, Imagine Chairs: Dreaming Up the Change Disability Makes, and Center for Educational Innovation will host a Teaching with Access and Inclusion (TAI) Discussion Series. This three-part webinar presents both useful frameworks and practical strategies towards creating course experiences that are equitable for all students, even during a pandemic. 
  • Here is a reminder of all teaching-related webinar offerings.

Updates from the President


Tuesday, August 4th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

CLA

  • Dean Coleman’s message from Friday provided an update on fall enrollment and noted that the Office of Classroom Management is now processing requests from instructors to visit general-purpose classrooms to view the setup and technology.

Retirement Incentive Option

Technology

  • Want to learn how to create appointment slots on your Google Calendar? Review this quick video. Appointment slots can be used by students, for instance, to schedule time with you remotely during office hours.

Updates from the President and Provost


Monday, July 27th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

CLA

  • Reminder that there is a CLA Town Hall focused exclusively on instruction tomorrow, July 28, from 12:00-1:00 pm. To register and receive the Zoom link, click here.
  • Dean Coleman’s email last Friday outlined the list of CLA’s reductions for Contingency 1 of the COVID-adjusted budget and noted that he will report on the items submitted for Contingency 2 soon. Also, he noted that the Office of Human Resources has updated its hiring matrix for the University, which outlines hiring that is suspended versus that which can proceed.

Graduate Students

  • Vice Provost and Dean Scott Lanyon sent a message on Friday to “highlight the Graduate School’s commitment to ensuring that our graduate students are feeling safe about returning to campus in their roles as graduate assistants”

Instruction

  • CLA Undergraduate Recruitment is asking faculty to record a video greeting for prospective students who are considering whether to apply to the University and CLA. To record your video, visit Flipgrid (click Login with Google). 
  • For Fall instructors: Grab your coffee for 30-minutes of Online Teaching Cohort Learning! Silke Moeller will guide through the five units of the Foundations of Online Learning Program. In a series of five Zoom meetings, all at 8:30 am, there will be opportunities to discuss the content and to address specific online teaching questions and concerns.
    • Unit 1 - Introductions to Online Learning - (Thu, 7/30)
    • Unit 2 - Designing your Online Class - (Mon, 8/3)
    • Unit 3 - Assessments and Learning Activities - (Thu 8/6)
    • Unit 4 - Tools for Online Engagement - (Mon 8/10)
    • Unit 5 - Teaching Your Online Class - (Thu 8/13)
  • Vice Provost and Dean Bob McMaster sent an email to all undergraduate students last Friday to manage their expectations for fall regarding the modality of their courses, their safety, and how to check their registration and make adjustments, if necessary.

Resources for Supervisors

Updates from the President


Wednesday, July 15th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

Health and Safety

Instruction

  • Reminder for those teaching online or hybrid classes: please send a syllabus to Michael Walsh by July 21 (you do not need to send syllabi for Psy 5993).The syllabi are needed for required approval by CLA. There is step-by-step guidance for creating a syllabus for an online course in the second module of the required departmental on-line training, here. There are a lot of required items, but it is easy if you copy content from your current syllabus into the CLA approved template, here. Please email Michael Walsh (wals0207@umn.edu) or Steve Engel (engel@umn.edu) with questions.
  • On Friday, July 17 at 11-11:45, Fall instructors are invited to join the Psychology Foundation of Online Teaching Program Zoom meeting to discuss course design plans, exchange ideas, and ask/answer any questions regarding teaching in the Fall. 
  • Fall 2020 Support for Teaching Assistants are offered by the Center of Educational Innovation and Academic Technology Support Services. Instructors might encourage their TA’s to join these webinars series.

International Students

Updates from the President


Thursday, July 9th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

Development Opportunities

International Students - ICE Restrictions

  • Vice Provost and Dean of Graduate Education, Scott Lanyon, sent an email including two key communications: the first from Associate Vice President and Dean of International Programs, Meredith McQuaid on the impact of the changes and how the campus could respond, and the second from Assistant Dean, International Student and Scholar Services, Barbara Kappler about the related ongoing work on behalf of international students. Key points to note from ISSS’ initial guidance include: 
    • The University’s choice of a hybrid model for fall instruction provides flexibility for international students who are on campus.
    • New and continuing students who will be outside of the United States for the fall semester will be able to take all of their courses online.
    • Graduate students who are conducting research and/or taking thesis-only credits will have sufficient in-person contact hours to meet the new requirements.
    • ISSS is developing a plan for reissuing I-20 documents in accordance with the proposed rules.

Technology - Zoom Recordings

  • Since last week Psychology graduate students with HCC accounts are able to record Zoom meetings (only locally, no cloud recording).
  • By default Zoom Cloud recordings are downloadable for viewers. This can be disabled for individual recordings by the organizer of the Zoom meeting: zoom.umn.edu -> Recordings -> Cloud Recording -> Share settings.

Updates from the President

Wellbeing


Thursday, June 26th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

Important Information Regarding Fall Instruction

  • Please forward the syllabus for your online course to Michael Walsh by July 21, so it can be put forward to CLA for course updating.  Making an appropriate syllabus is an early part of the Canvas Course required for all fall online instructors.
  • CLA's instruction guidelines now advise that online classes offer fully asynchronous options whenever possible due to equity concerns.  Under-resourced students may have difficulty with access to computers, the internet, or suitable spaces during fixed times.
  • In-person class syllabi should contain your classroom policy regarding mask-wearing.
  • Rooms for in-person classes are being rescheduled by the Office for Classroom Management. This will occur the week of July 6 but will be delayed for courses in Department-controlled rooms. 
  • We will be asking for all course syllabi at the end of July to aid student decision making.

Proclamation Suspending Entry into the U.S.

  • ISSS emailed this week with information following President Trump’s Proclamation suspending entry into the U.S. of some non-citizen immigrants, which went into effect June 24, 2020. This proclamation suspends entry into the U.S. of H-1B employees and their H-4 dependents (spouse/children). It is important to note that the proclamation does NOT apply to J-1 Scholars (i.e., Student, Research Scholar, Professor, Short-term Scholar, Alien Physician) and does NOT apply to H-1B employees or H-4 dependents who:
    • Are currently in the U.S. and do not intend to travel abroad.
    • Are outside the U.S. but already have valid H-1B/H-4 visas in their passports.
    • Have an Advance Parole travel document as part of the green card application process.
    • Presumably, this does not apply to individuals who are exempt from the visa requirement (i.e., Canadian citizens).

Wednesday, June 25th, 2020

To help streamline communications during this time, the Chair’s Office is sending a periodic email with important information.

Development Opportunity - Digital Accessibility

  • You are invited to the kickoff of a University-wide campaign to Cultivate Inclusion through Digital Accessibility on July 23 from 9:00 am - 12:00 pm. This half-day event will give you an overview of digital accessibility, impacts on our students, University resources, and more. Visit the event webpage to register, learn more about the agenda, and find helpful training and self-help to get started.

Pay Reduction Information

Visits to Elliott

  • From 6/26 through 7/2, if you need to visit Elliott for a short visit, please notify Lisa Keith (lkeith@umn.edu).

Wednesday, June 18th, 2020

To help streamline communications during this difficult time, the Chair’s Office is sending a periodic email with important information.

Development Opportunity

  • Leadership and Talent Development, through the Office of Human Resources, is hosting a supervisory development webinar on Engaging Virtual Teams on June 25 from 12:00-1:00 pm.

Human Resources Updates

  • Interim VP for Human Resources, Ken Horstman, emailed with further details on the recently approved temporary pay reductions and furlough plan. Those who make less than $60,000, graduate students, postdocs, certain visa holders, and those on phased retirement or sabbatical are exempt. Labor-represented and Civil Service staff will receive unpaid furloughs. Faculty and P&A staff will have a temporary pay cut and will receive an equivalent number of days off. The Board of Regents will also vote on the proposed retirement incentive program at their July meeting. 
  • Ken Horstman also emailed on Tuesday to alert us to fraud related to unemployment insurance that may be targeting University employees. 

Instruction

  • All Psychology instructors were emailed yesterday noting that by the end of the day Thursday (6/18), each instructor needs to email Michael Walsh (wals0207@umn.edu) noting the following:
  1. For each course, you are teaching, whether you will teach online or in-person in the fall. This includes Psy 5993, which must still be offered if it is part of your teaching plan; and,
  2. If online, whether you plan to teach synchronously (i.e. with "live" content, such as zoom at scheduled class times) or asynchronously.

For more information, refer to the email. 

  • CLA's policy is now that in-person classes need to accommodate students who miss sessions because of illness, but in-person classes do not, as a rule, need to also provide complete distance learning options.  Hyflex options that do both remain an option for instructors to choose.
  • For questions about 5993 follow this link for some best practices.

Resources


Monday, June 16th, 2020

To help streamline communications during this difficult time, the Chair’s Office is sending a periodic email with important information.

CLA

  • Dean Coleman’s message last Friday noted that CLA is planning a series of Town Hall meetings in the coming weeks to discuss furloughs, compensation, instruction, etc. Additionally, if you were involved in recent protests, vigils, or neighborhood events, the MN Department of Health recommends that you get tested for COVID-19. Find Testing Locations.

Communications

Psychology Sunrise Plan

Updates from the President and Provost

  • Following the Board of Regents unanimous approval last week of President Gabel’s framework to re-open this fall, President Gabel emailed with additional details regarding what we can expect for the fall semester, including the incorporation of physical distancing, flexibility with course offerings, enhanced cleaning/sanitization, personal health monitoring and requests for us to commit to the “Stop the Spread of COVID-19” campaign, and an adjusted academic calendar. Additional updates include that Extended Reduced Operations will end on June 22, but all staff and faculty who can work from home must continue to do so, and University travel restrictions will be modified effective June 15. Her email includes other important updates, so please read it in its entirety.  
  • Provost Croson followed on Friday with an email regarding preparations for fall semester instruction. She noted the fall calendar and planned pivot to remote instruction at Thanksgiving, a “July-mester,” the fact that faculty will “retain autonomy in deciding the preferred modality of their course,” plans to adjust classroom capacity, and measures to promote health and safety. Please read this email in its entirety as well. 

Thursday, June 11th, 2020

To help streamline communications during this difficult time, the Chair’s Office is sending a periodic email with important information.

Instruction

  • Anyone teaching a Fall class with enrollment of 50 or over is strongly encouraged to teach online. Anyone else who would prefer to teach online will be allowed to do so (unless the University tells us otherwise). To teach online this Fall you will need to complete 4 steps:
  1. Take the online instruction course offered by the department with the certification option. You should have been enrolled by Silke Moeller (smoeller@umn.edu); let her know if you are not. If you have substantial online instruction experience, you may submit a petition to skip this course.
  2. In the online instruction course you will prepare a version of your online syllabus. Make sure that it meets all of CLA’s guidelines.
  3. You will need to prepare a syllabus for the in-person version of your class as well, due to course approval bureaucracy requirements.  The easiest way to do so is to start with your online syllabus, since that meets all the guidelines, then remove all references to it being online and put in your in-class and in-person contact hours.
  4. Send Michael Walsh an email noting that you have completed these steps.  He will follow up with you.  If you have questions, address them to Michael Walsh (wals0207@umn.edu) or Steve Engel (engel@umn.edu).

Psychology Sunrise Plan


Monday, June 8th, 2020

To help streamline communications during this difficult time, the Chair’s Office is sending a periodic email with important information.

CLA

Fall Semester Instruction

  • Provost Croson emailed last week to announce that the Fall 2020 Scenarios Advisory Team is recommending to the President and the Board of Regents that instruction be on-campus this fall. Their recommendations include physical distancing, enhanced classroom cleaning, extended classroom hours, and use of masks/other barriers. They are also considering changes to the fall academic calendar, such as ending in-person instruction at or before Thanksgiving. Instructors, in consultation with their departments, retain autonomy in deciding the preferred modality of their course.  

Sunrise Plan

  • CLA has approved the Department’s Staged Sunrise Return to On-Site Work Plan pending a few minor edits. Later this week, we will distribute this Department Work Plan to everyone. Faculty, staff, and students should carefully review the Work Plan and concurrently develop Lab-Specific Plans that are consistent with the Work Plan principles, guidelines, and procedures. Everyone is expected to submit a Request for Return to On-site Work Authorization form; if you have already submitted one, you will need to submit a new one. Your Return to On-Site Work submission should now reference the Department’s On-Site Work Plan and the Lab-Specific Plans. 

Updates from the President

  • President Gabel’s message last Friday announced the creation of a scholarship in honor of George Floyd. To donate, click here. She also provided additional information regarding in-person instruction and on-campus experiences this fall. Finally, she noted that she anticipates the Board will take action this week on the COVID Adjusted Budget the President presented at the May meeting. Full details on proposed furloughs, temporary pay cuts, and first and second budget contingency measures will be shared this week. 

Wednesday, June 3rd, 2020


To help streamline communications during this difficult time, the Chair’s Office is sending a periodic email with important information.

CLA/University Messages

  • President Gabel emailed this afternoon notifying us that the University will be closed on Thursday, June 4 starting at 12 pm out of respect for the planned memorial service for George Floyd. The event will be live-streamed via local news sources. 
  • Dean Coleman noted in his update yesterday that the college is developing programming in response to the killing of George Floyd and subsequent events. He also shared the Statement of the Death of George Floyd by the Black Midwest Initiative (Associate Professor and McKnight Presidential Fellow Terrion Williamson, Director). He reminded us of a variety of campus resources available (e.g., Nutritious U Food Pantry, virtual counseling for students, the University crisis line, other mental health resources, and the EOAA Office. He also listed several community resources (e.g., Red Cross family assistance, resources info via the Star Tribune, Ramsey County and Minneapolis maps of resources).
  • The Hubbard School of Journalism and Mass Communication(HSJMC) is hosting a virtual series of expert panels examining reporting, protests, and First Amendment rights in the time of civil unrest. More details will be shared via the HSJMC Twitter account. The first two sessions are scheduled for this week:
    • Covering Protests: First Amendment Protections and Responsibilities Afforded Journalists - What rights and responsibilities do journalists have to cover protests? Wednesday, June 3 at 12:00 p.m.
    • Ethical Public Relations, Press Conferences, and Public Engagement During Crisis (co-sponsored by the Public Relations Society of America) - Friday, June 5 at 12:00 p.m.
  • The Human Rights Lab in the Law School has issued a statement “mourning the killing of George Floyd, denouncing the systemic inequalities and discrimination in our community, and calling for equal protection of human rights.” They are seeking support for their statement from faculty and staff. If interested, you can add your signature at this link.

Instruction

IT

  • CLA-Wide IT Maintenance
    Sunday, June 7th -- 7:00 a.m. until noon
    • Services Affected
      • Linux terminal server (LTS)
      • Windows terminal server (WTS)
      • Research and compute servers (e.g. compute.cla.umn.edu)
      • Unix-based file servers (“pkg” directories, smb.cla.umn.edu)
      • Active Directory file storage ( “H” drive and  “S” drive)
    • Services Not Affected
      • Database servers
      • Web servers
      • License servers (SPSS, Mathematica, et al.)
      • Print servers
      • Google Apps (Gmail, Google Drive, Google Sites)
      • z.umn.edu URL shortener

Wednesday, May 27th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a periodic email with important information.

Preparing for Online Instruction

  • Last week the CLA administration shared the requirements for teaching an online course in AY 2020-21. Our current understanding is that instructors must complete training before teaching an online course or have an approved waiver. On Tuesday, all Fall 2020 psychology instructors were enrolled in the Psychology Department's customized version of the CLA Foundations of Online Teaching Canvas course. Earning a certificate in this course will meet the online teaching requirements. If you are not a Fall instructor and wish to be added to the course at this time, contact Silke.

Preparation for Reopening Essential Research Operations in Elliott Hall

  • CLA is working to develop a collegiate protocol for the return to work of employees. This protocol will be informed by information provided by the Sunrise Plan, OVPR, IRB, and other administrative units. Associate Dean Steve Manson convened a Psychology Working Group to draft a Psychology Department return to work plan. This plan was developed last week and is currently under review by CLA for approval. Below are key takeaways from today’s meeting with Associate Dean Manson.
    • Facilities Management (coordinated by CLA Assistant Director for Facilities and Capital Planning Anika Carlsted) is working on many unresolved issues including ventilation, signage, elevators, and bathrooms
    • Associate Dean Manson is hoping we can begin to approve requests and allow a small number of people who need to work in Elliott to return early next week, but that is an idealistic target date.
    • Everyone will need to submit (or resubmit) the “return to work” form. Students who are working in labs that need to return to work cannot submit their own form. The form must first be submitted by their supervisor (lab director). Separate forms must then be submitted by each student once a lab form has been submitted. This will allow us to track each person in the building.
    • Each “return to work” form must reference and be consistent with the Psychology Department plan for returning to work, which will be made available to the Department once it is approved.
    • CLA is taking a cautious approach to the return to work plan and expects Departments to have minimum capacity usage. 
    • People can only come into the building to do essential work for their research. People are not allowed to just come to the office on a regular basis to write, analyze data, or hold meetings. That work can and should be done remotely from home. 
    • We will be using an  "in/outboard website" developed by LATIS to check/audit when people enter and leave the building.
    • Everyone must refer to and abide by the following documents on the CLA site -- "Required COVID-19 Work Practices" and "Developing a Sunrise Work Plan"
    • Some of the rules and the permission to work in the building could change as the COVID-19 situation changes; changes will be announced as soon as they occur, and everyone must follow revised guidelines if/when they change. 

Friday, May 22nd, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a periodic email with important information.

CLA

  • Dean Coleman’s email today detailed the College’s priorities as we move forward in this new environment. Additionally, he noted that Civil Service and Labor-represented employees cannot cash-out or buy-down on vacation time during the current freeze, so those near the maximum accrual should work with their supervisors to schedule vacation so as not to lose the time. Finally, Dean Coleman provided a link to President Gabel’s recorded Town Hall from last Wednesday.

Instruction

IT

  • TeamDynamix is the new ticketing system for the UM helpdesk.  Once you contact help@umn.edu, you will receive an email from TeamDynamix, a.k.a. OIT ticketing.
  • With the new ticketing system, there is also a new form for requesting access to Department and Research file shares - the S: drive.  Same questions, different look.  To request access to an existing folder for yourself or others, submit a request using the  CLA Computing Resources Access Request Form (click on ⇒ Request Service  in the upper right corner)

Research

  • Associate Dean Steve Manson is reviewing the first draft of a departmental return-to-work plan. Once this document is finalized, we will begin reviewing return-to-work requests. For now, you may submit your request to be in the queue.

Wednesday, May 20th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a periodic email with important information.

CLA

  • Dean Coleman’s email yesterday noted: “a welcome surprise” - the reallocation target for CLA will be less than previously anticipated and the College is poised to meet most of this target through savings already identified. Also, he reminded us that we are expected to continue to work from home if we are able to do so, despite the fact that the stay-at-home order has now expired.

IT

  • UPDATE:  The University has adopted a new IT helpdesk ticketing system - TeamDynamix is the name and will be the ‘sender’ for any responses you get to email sent to help@umn.edu.

Research

  • CLA has asked us to form a Sunrise Workgroup for the Department of Psychology, charged with developing a return-to-work plan for researchers and labs in our department. This group is quickly working to develop a plan, in consultation with other departments across the University, and will share the plan and more details on the process to return as soon as they are able. Until then, all employees are expected to still be working from home. NOTE -- CLA is not currently approving return to work requests, pending the development of our departmental plan, but you may submit your request to be in the queue. 

University Finance Updates

  • Provost Croson emailed on Monday with more specific details regarding the FY21 merit freeze, still subject to Board of Regents approval before the end of the current fiscal year. Employee groups affected by the merit freeze include: 
    • Faculty in the 94xx job code series at UM Rochester, UM Morris, and the Twin Cities
    • Academic Professional and Administrative (93xx, 96xx, and 97xx series)
    • Civil Service
    • Graduate Assistants
    • Undergraduate Student Employees
  • The freeze does not apply to those employees covered by collective bargaining agreements (e.g., Labor-represented staff). Promotional increases are being awarded, however, to faculty who have gone through the annual promotional process this fiscal year and secured a promotional rank. For more information, read the Provost’s email in its entirety.
  • The Finance and Operations Work Group emailed with a summary of the over 1,000 suggestions received from faculty and staff to help address our financial challenges. The major recommendations relate to the following: a preference for furloughs/pay cuts vs. layoffs; athletics; encouraging continued remote work; voluntary layoffs/non-renewals and retirement incentives; expanding online degree options; centralizing/consolidating support; and reduced administrative expenses.  

Updates from the President

  • President Gabel’s email yesterday noted the successful virtual commencement ceremony last Saturday, as well as more information on fall 2020 scenario planning. 
     

Friday, May 15th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

 Congratulations to the Psychology class of 2020! Join us for the Virtual Commencement Ceremony tomorrow at 11 am.

CLA

Human Resources

  • The Office of Human Resources (OHR) published a matrix to use as a quick reference guide for hiring and other HR actions during the current freeze. This document outlines which categories of hires can proceed, which are suspended, which require an exception, etc. 
  • Temp/casual employees are also eligible for 2 weeks of paid leave (prorated) under the newly passed Families First Coronavirus Response Act (FFCRA). See the Emergency Leave - FFCRA webpage for more information. 

Research

  • If you and your team can continue to work from home, you are expected to do so. However, if your team requires access to our facilities, you first need to review the process outlined in the Sunrise Plan and then complete the Request to Return to On-site Work Authorization form. NOTE -- CLA is not currently approving these return to work requests, pending the development of personal protective equipment (PPE), and return to work plan, but you may submit your request to be in the queue. 
  • If you are approved to return, review the Department of Psychology’s PPE Ordering Guide (subject to change).

Security

Updates from the President

  • President Gabel’s update yesterday included information on the next phase of the Sunrise Plan, as well as the scenarios and recommendations being considered for fall 2020. Additionally, she noted that there will be another virtual Town Hall meeting on May 20 at 1 pm. You can submit questions in advance and watch it live on YouTube (link will go live at 1 pm on May 20). 
     

Wednesday, May 13th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman’s email from yesterday noted that the hiring exception request process has been paused as of May 8. The decision regarding whether to reopen the process will be revisited in early June. He also provided further details for faculty and staff who wish to return to campus to continue research, including the guidelines established by the CLA Sunrise Plan and the Staged Resumption of Selected Research Operations (SRSRO) working group report.
  • Associate Dean Steve Manson will host a second collaborative meeting tomorrow, 5/14 at 3 pm, to solicit your questions, concerns, and strategy ideas related to developing plans for research units to return to campus and the request-making process to do so. The meeting can be accessed via this Zoom link. For more information, see his email from May 11

Donating

Instruction

Research

  • For those of you who need to return to Elliott to continue research, you should complete the Request for Return workflow described in the Sunrise Plan. The official department approver for all return to work research requests is Rich Lee (richlee@umn.edu), the Associate Chair for Research. Thus, please direct your Request to Return applications to him.
  • For those who are officially approved to return to work to continue research via the Request for Return workflow, the Department is working to develop a process to order PPE supplies through UMarket. More information will be forthcoming later this week. 

Well-being

  • The Nutritious U Food Pantry will remain open one day per week through most of the summer months, depending on demand from students. Any University of Minnesota student can request a bag of food for pick up at Coffman or for delivery to their residence through this form. Beginning May 13th, students can pick up their food at Coffman on Wednesdays between 3 and 6 pm or they can request to have their bag of food delivered to their residence on Wednesday afternoons. 

Monday, May 11th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

Emergency Paid Sick Leave

  • Interim Vice President for Human Resources, Ken Horstman, messaged with information regarding the recently passed Families First Coronavirus Response Act (FFCRA), which provides emergency paid leave to employees who are unable to work or work remotely for reasons related to COVID-19. Full-time employees are eligible for up to 80 hours. This act also extends the Family and Medical Leave Act (FMLA) to provide up to 12 weeks (both unpaid and paid) to care for children whose school or daycare is closed due to COVID while protecting the employee’s job during that time.

Sunrise Plan Updates

  • Vice President of University Services, Mike Berthelsen, emailed regarding employees slowly returning to workspaces under the Sunrise Plan. We are now able to view supply levels and purchase personal protective equipment (PPE) via UMarket. All units may place an initial order of two cloth masks through UMarket at no cost, for each employee returning to campus. Additionally, the University Health and Safety website now has online training, as well as information on maintaining clean spaces and the proper use of masks/PPE.

Updates from the President


Friday, May 8th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

Research

  • Today, Sponsored Projects Administration (SPA) published Sponsored Projects Appointment Guidance, COVID-19 Special Summer 2020. In short, summer appointments on sponsored projects MAY be established to the extent that an employee has (1) approved summer funding and (2) can perform their work as identified in the awarded scope of work or summer appointment letter, regardless of whether onsite or remotely. Conversely, summer appointments MAY NOT be established for employees on sponsored projects or companion cost-share chart strings who cannot [at the time of appointment] perform the work identified in the awarded statement of work.

Updates from the President

  • President Gabel’s email from earlier today noted decisions made to date to address our budgetary challenges, as well as further proposals under consideration related to furloughs, temporary reductions in the employer contribution to the Faculty Retirement Plan, and early retirement incentives. 

Wednesday, May 6th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman emailed today with CLA-specific details related to the Sunrise Plan. Again, if you are able to work from home, you are to continue doing so until further notice. If you believe you need to return to campus to do your job, you need to consult with your immediate supervisor and Psychology Department Chair Jeff Simpson. After first consulting with your immediate supervisor, send your requests to Holley Locher (loche007@umn.edu), who will help facilitate consultation with Jeff. If you only need to return to campus for a brief visit (e.g., to collect materials from your office), please notify Holley regarding when you plan to do so.

Updates from the President

Instruction

  • Psychology instructors are sharing their experiences and tips for teaching remotely on the Psych Intranet. This information was added recently:
    • Mark Stellmack describes student feedback in Psy 3001W
    • Liza Meredith shares the assessment strategy to replace the Psy 1001 multiple-choice final exam

Monday, May 4th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman’s email from Friday noted the announcement that undergraduates can delay the decision on whether to change their grading basis to S/N until after final grades are posted on May 22. Additionally, he discussed the planning underway in the college to prepare for a variety of different scenarios for work and instruction in the fall semester. Please read the email in its entirety for more updates. 

Graduate Students

  • Associate Dean Steve Manson emailed today announcing that the decision has also been made to extend the deadline to May 22 for graduate students to change their grading basis to S/N. The process differs from that for undergrads, though. Graduate students must notify Rachel Goeller (deco0055@umn.edu) by May 22 who, in turn, will inform Academic Support Resources to implement the change. 

Instruction

Updates from the President

Well-being


Friday, May 1st, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman emailed with a request for all CLA faculty and staff to record a video of themselves sharing “advice, well-wishes, and congratulations” to the graduating class of 2020. The video’s will be included in CLA’s virtual commencement ceremony at 11:00am on May 16. To create a video, start here and click the blue “Log in with Google” button. Then use your UMN account to sign in, scroll down and click the large green “+” button to record your greeting. You can see more detailed instructions here. The deadline to submit your video is May 13.

Student Counseling Services (SCS)

  • SCS will be holding a new workshop titled "Coping, Supporting, & Healing in the Face of Anti-Asian Discrimination" on Thursdays from 3:00-4:00 pm, beginning Thursday, May 7th.
  • Workshop description: With the rise of xenophobia and racism targeting Asian and Asian American communities, the need for coping and support spaces for Asian and Asian American students at the U of MN is especially important.  Experiencing discrimination can cause emotional and physical harm, and adds to the stress already present in navigating academic and family roles in the midst of the coronavirus pandemic.  Consider joining our space to check-in, learn ways to cope, engage in self- and community-care, and find ways to feel empowered.

    TO REFER:  Students who identify as Asian/Asian American can fill out this registration form: https://z.umn.edu/support-for-Asian-AsianAm-students, and facilitators will send along a zoom link to join. Please also continue to refer students to the other workshop options offered this semester through SCS: https://counseling.umn.edu/covid-group

Wednesday, April 29th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman’s email yesterday noted just a few reminders related to COVID-19 leave options, career services available to students, etc.

Graduate Students

  • The University of Minnesota is committed to keeping the wellbeing of students at the forefront during these unprecedented times. We recognize that not all students will have access to their essential resources, so we have established emergency funds to provide relief during COVID-19. For Twin Cities students, to request student emergency funds, contact OneStop Student Services at onestop@umn.edu.  
  • A reminder that if you want to move to S/N grading for one or more courses, you need to make the change in MyU by April 30th, 2020. Here are step-by-step instructions about the process from One Stop
  • A reminder that CLA offers Graduate Career Services, including remote one-on-one career advising; resume, CV, and cover letter development assistance; guidance on effective job search strategies; etc. Contact Mackenzie Sullivan (sull0104@umn.edu).

Updates from the President


Monday, April 27th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

Graduate Students

Updates from the President

  • President Gabel’s email update from last Friday included information on Governor Walz’s proposal to “gradually allow certain workers to safely return to work.” The Governor’s “Stay at Home” order and the University’s extended reduced operations status currently remain in place, however. University staff, faculty, and students are to continue working from home until the President’s Office notifies us of a change in status. Additionally, President Gabel noted that the Governor and MN Legislature asked the University to begin testing up to 20,000 Minnesotans per day for COVID-19.
  • The Finance and Operations Work Group is requesting your idea/s on ways the University can improve our fiscal efficiency. Submit your idea/s here

Research

  • The Academic and Research Planning Workgroup is charged with making recommendations to the President on how best to curate the mission of the University while coping with the present pandemic and its implications. They are charged with answering two questions (below). Please submit your responses here no later than May 22.
    • What criteria do you recommend for pausing, ending, accelerating, or launching new programs (academic or otherwise) during the pandemic and beyond to maintain our academic and research strengths?
    • How do we “double down” on our research distinction with an emphasis on our MNtersections? ("MNtersections" refers to a  component of the draft Systemwide Strategic Plan.)

Well-being

  • A reminder that the Alumni Association is offering several COVID-19-related virtual events and webinars. This week’s include: The Personal Economic Impact of COVID-19, the Future of Work for Gen Z, Purposes in Times of Uncertainty, Managing Change and Stress, and The Science Behind COVID-19 Mathematical Models. 
     

Friday, April 24th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman’s email today noted the approved guiding principles from Wednesday’s Board of Regents meeting that will guide the University’s decisions and actions in the coming months as we realize the financial impacts of COVID-19. There are several other important updates in his email related to the tuition freeze, faculty promotion increases, commencement, and other opportunities for input and participation, so please read his email in its entirety.

Communications

  • The webpage Timely: Psychology Research During COVID-19 is now live on our Department of Psychology website! Through a series of short stories and social media posts, we will share how we as psychologists are uniquely positioned to do good during the COVID-19 pandemic. Thank you to Yuhong Jiang, Bob Krueger, and Richard Landers for serving as our first featured faculty. Also, thank you to the Psychology Communications group (Carla Bates, Korrina Griffith, Holley Locher, Silke Moeller, and Amanda Schmit) for their work in facilitating this campaign.

Instruction

Security

Wellbeing

  • Boynton Health sent a message today reminding us of a variety of services and resources available to help students stay well.

Wednesday, April 23rd, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Associate Dean Ascan Koerner sent an email today with details on the CLA-specific commencement ceremony, as well as important messages to communicate with graduating students.

Updates from the President

  • President Gabel emailed yesterday with updates on the May 16th celebration for the class of 2020 virtual commencement.
  • Today, President Gabel provided us with a financial update, including the “Board [of Regents] approved principles that will guide us as we manage the financial effects of COVID-19,” as well as the steps being taken to preserve our existing financial resources. Additionally, she noted the recommendations under consideration regarding faculty and staff salaries/furloughs and revised budgetary targets for units. 

Monday, April 20th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman shared a  video from the 4/17 CLA Virtual Town Hall.

Updates from the President

Wellbeing

  • The University of MN Alumni Association offers a variety of free virtual events and COVID-19 resources. Events in the coming days including: Stress Busters, How Xenophobia Spreads Like a Virus, Yoga During a Pandemic, Talking to Children about COVID-19, and the Personal Economic Impact of COVID-19. 

Friday, April 17th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Dean Coleman’s email today again described options for COVID-19 related leave and he described happenings at the collegiate level related to planning for fall and the College’s financial health.

Emergency Funds

  • As of April 16, the University received approximately 1,000 student requests for emergency funding. About half proceeded with the intake form and OneStop recommended 404 emergency grant awards, totaling $247,000. Over 200 CLA students specifically have been awarded funds. The range of awards is $150-$1000, with the average award being $600. This funding is so important to our students right now. Don’t forget to donate to our own funds currently being used to support emergency awards for Psychology students: the Patricia Frazier Overcoming Obstacles Scholarship and the Psychology Annual/Discretionary Fund.

Hiring

  • While some searches and hires have been granted an exception to proceed amidst the hiring freeze, we recently learned that the processing of background checks will be significantly delayed due to reduced operations in government agencies that complete this work. Since all University positions require a background check, with the exception of undergraduate student workers who will not be working with minors, start dates will be delayed until a candidate background check can be processed.

Research

  • Vice President for Research, Chris Cramer, messaged regarding the planning underway for a staged resumption of selected research operations, including the formation of a workgroup of research associate deans and others, chaired by Prof. Joseph Konstan of the College of Science and Engineering, to generate specific recommendations about how the University should proceed under a number of possible scenarios. To provide advice about restarting research operations to the workgroup, please use this form to submit your input. Note that the workgroup will submit recommendations to OVPR by April 27. To view more information on the composition of the workgroup and what OVPR asked it to consider, refer to the charge letter.  

Technology

Well-being


Wednesday, April 15th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information (more often if needed).

CLA

  • Associate Dean Ascan Koerner emailed with information from Undergraduate Education (UGE), including what the UGE leadership team has been doing to advocate for students, faculty, and staff during this time. 
  • Dean Coleman’s email on Tuesday reiterated that plans are underway for a virtual commencement ceremony on May 16. Additionally, he noted that you have the option to make changes to your payroll deduction amount if you have a health care and/or dependent daycare given that COVID-19 is viewed as a “life change” event.

Research

  • If you would like to proceed with research that involves U of M students, you will need approval from U-SAT. If you are planning to survey a large portion of the student population or ask questions about COVID-19, you may be required to receive pre-approval from U-SAT before the IRB will review your application. Please review the IRB COVID-19 FAQ to determine if your project requires pre-approval. Access the pre-approval form directly. Please direct any questions you may have to usat@umn.edu.

Security

SRTs

Updates from the Provost

  • Provost Croson has requested that departments consider offering summer and fall “timely” courses that speak to the present moment. If you have an idea for a course you would like to develop, or are willing to adapt an existing course (e.g., by adding a COVID-relevant new component to a course), contact Steve Engel (engel@umn.edu). Courses that have the potential to attract non-CLA students are especially welcome. 
  • Yesterday Provost Croson announced that all summer non-curricular events have been canceled for May and June, unless they can be offered via remote formats.

Well-being

  • The University Well-being Program has adapted many of its programs to “fit the new reality of social distancing.” Read more about them and how you can participate on the Wellbeing Program website

Monday, April 13th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a MWF email with important information, more often if needed..

CLA

Psychology Driven to Technology (D2T)

Research

  • Penn State has compiled a list of research relevant resources related to COVID-19, including information from the World Health Organization and over 44,000 scholarly articles (29,000 with full text) about COVID-19 and the coronavirus family of viruses.
  • National Institute of Minority Health and Health Disparities issued a Notice of Special Interest (NOSI) to highlight the urgent need for research on the impact of the novel Coronavirus (SARS-CoV-2) pandemic causing COVID-19 disease outbreaks and the resulting disruptions on individual and social wellbeing, health services use, and health outcomes for NIH-designated health disparity populations. NIH awardees may submit a supplement to study the impact of COVID-19 on minority health and health disparities

Updates from the President

Zoom

  • Zoom has again updated its client so that if you are the host or alternative host there will be a new Security button in the toolbar which gives you quick access to secure your meeting while in your meeting:  meeting’s chat, remove participants, etc.  See full description of new button.  
    Image of Zoom Toolbar***You still need to make the changes suggested in the 3-step guide sent last week.***

Friday, April 10th, 2020

CLA

  • Dean Coleman’s email today made note of President Gabel’s announcement yesterday regarding the Fall Decision Timing for instruction. The President indicated that the path for the fall would not be determined until the beginning of June at the earliest.

Psychology Driven to Technology (D2T)

Updates from the President

  • President Gabel noted in her email yesterday about the extension of Governor Walz’s executive “Stay at Home” order until May 4, which means the University will remain on extended reduced operations for the time being. She also mentioned that she will wait until early June to make a decision on how we will proceed with fall classes. 

Wednesday, April 8th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

Zoom Security

  • IMPORTANT: There are minimum security steps that are needed to secure Zoom meetings from outside intruders. This simple 3-step guide can assist you with implementing these security measures.

Bias and Discrimination Reporting

  • We have heard that our Asian and Asian-American community members are experiencing bias incidents related to the COVID-19 outbreak. The University is committed to creating an inclusive environment for all. Our commitment includes addressing bias incidents that occur and supporting impacted individuals. We encourage anyone who has experienced or witnessed bias related to the COVID-19 outbreak to report the incident to the Bias Response Referral Network (BRRN).
  • Individuals also are encouraged to file a complaint of discrimination and bias to the Minnesota Department of Human Rights at their website. If you experienced or witnessed an incident of discrimination or bias, an investigator will follow-up with you as soon as possible. Please call 651-539-1133 or 1-800-657-3704 if you would like to speak with someone. Translation/interpretation services are available. If you are the victim of a crime, including a hate crime, or fear for your safety, call 911 immediately.

CLA

  • Dean Coleman’s email today made note of President Gabel’s announcements yesterday, as well as Provost Croson’s email regarding summer 2020 instruction. Additionally, he noted that the How to Hire webpage on the CLA Neighborhood reflects the latest information on the hiring freeze, including the process and form to request an exemption. 
  • Yesterday, Dean Coleman’s email included several announcements, so please read the email in its entirety. Of particular note, he reminded us that if your spouse or child under the age of 26 lose their jobs, they may qualify to join your benefits plan. See the Office of Human Resources’ Benefits page for more information.
  • There will be a CLA Virtual Town Hall meeting on Thursday, April 16 from 7:00-8:00 pm. The event is open to the public, but registration is required to receive the link.

Donating

Updates from the President and Provost

  • President Gabel’s email yesterday reiterated what she presented during the Board of Regents and Town Hall meetings. She and other University leaders are taking voluntary cuts in pay, there will be no pay increases in FY21, and she will propose a student tuition freeze for 2020-2021. Additionally, she shared information on three potential financial scenarios, for which the University is actively preparing via the creation of two new financial advisory teams. Finally, the effective date of the student fee refund for spring was adjusted to 3/16/20.
  • Provost Croson sent an email yesterday regarding summer 2020 instruction. She included many important points, including information on the adjustments made this spring that will extend into summer, so please read the email in its entirety.

Well-being


Monday, April 6th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

Zoom Security

  • IMPORTANT: There are minimum security steps that are needed to secure Zoom meetings from outside intruders. This simple 3-step guide can assist you with implementing these security measures.

International Student and Scholar Services (ISSS)

Updates from the President

  • President Gabel emailed today to announce that all summer term courses will be offered via alternative formats as well. Also, she reminded us of the Board of Regents meeting available via live stream tomorrow at 10:00 am, where she will present on the financial status of the University, as well as the COVID-19 Town Hall available via live stream at 4:00 pm. 

Well-being


Friday, April 3rd, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Dean Coleman’s email from this morning reminded us of the Board of Regents meeting today, as well as the meeting on April 7 (available via livestream) when President Gabel will discuss the University’s financial situation in relation to the pandemic.

Donating

  • The link to donate to the Patricia Frazier Overcoming Obstacles Scholarship, which is being used as emergency funding for Psychology undergraduates, is on our website and on social media (Facebook and Twitter). Consider sharing this link in your own social networks to help us raise additional funds.

Updates from the President

  • President Gabel sent an email this afternoon with information on a comprehensive student fee refund plan for the spring semester. The refund will apply to fees effective March 28 through the end of the semester. President Gabel also invited everyone to virtually attend a Town Hall Meeting on April 7 at 4:00 pm. Her office will send a link for the meeting on Monday.

Zoom


Thursday, April 2nd, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Today’s email from Dean Coleman noted, among other things, that discussions are underway regarding the University’s plans for Commencement given the cancellation of the spring ceremony. Also, CLA is preparing to move all summer instruction to an online/remote format in anticipation of the entire University system doing the same.

Communications

  • Be sure to check out the newest edition of BrainWave posted today.  It's nice to see some semblance of business as usual!

Instruction

  • Tomorrow, Friday 4/3 at 10 am, join Psy IT for another Check-In with Zoom meeting. We will highlight Zoom security features and more. Bring your questions.

Updates from the President

  • President Gabel’s update yesterday commended everyone for how well we have all stepped up in response to the pandemic. Also, she talked about a proposal underway to refund spring student fees and the new University COVID Action Network (U-CAN), which is a “coalition of willing faculty, staff, and students that are mobilizing to support COVID-19 response, recovery, and resilience.” Sign up to participate.  

Wednesday, April 1st, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Dean Coleman’s email today discussed the College’s financial health, positions that are now exempted from the hiring freeze, and the fact that graduate students also now have the option to switch their grading basis to S/N. Additionally, CLA Payroll shared email templates that supervisors can use to communicate to their undergraduate student employees regarding their pay during this time (effective date 3/23). For questions on the undergraduate student employee pay, contact Holley Locher (loche007@umn.edu)

Graduate Students

Instruction


Tuesday, March 31st, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • The email from Dean Coleman this morning noted that CLA’s student emergency fund has grown to more than $41,000(!!) and that CLA has received permission to hire instructors for the summer term despite the hiring pause. Additionally, course evaluations for spring will be abbreviated, with additional questions about the online experience, and results will not be used for “purposes of summative personnel reviews, including merit pay, promotion and tenure, and reappointment.”

Donating

Graduate Students

  • We expect word any day from CLA with regard to whether graduate courses can also be changed to an S/N grading basis (as is the case for undergraduate courses). Please check with Rachel (deco0055@umn.edu) before making changes to your registration.

Instruction

  • The Department would like to remind all instructors to begin their preparations for final exams. A few things to be aware of:
    • In general, on the CLA Teaching Remotely site, instructors are encouraged to "Use alternate ways for students to demonstrate understanding such as short-essay questions or video presentation." Consider if these alternative options will work well for your class.
    • If you plan on having a synchronous (everyone at the same time) exam, it should be held at the regular final exam time as scheduled in the course catalog.
    • If you have a multiple-choice exam, the Office of Measurement Services (OMS) can assist you with moving it into Canvas. The turnaround time is estimated to be within a week, but you are encouraged to submit a request as soon as possible. To request their assistance, fill out the Exam Conversion for Canvas form
    • Via Canvas, the University provides the Proctorio Service for monitoring students while they take time-limited exams. Silke Moeller (smoeller@umn.edu) can provide you with guidance on Proctorio if you are interested. 
    • The Department Canvas User Group Zoom meeting and the weekly "Check in with Zoom" meetings are good resources for additional information about exams.

Monday, March 30th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • CLA has a coordinated emergency fund process to ensure that the college and departments are together leveraging funds to best support students. 
  • Dean Coleman’s latest email noted, among other things, that CLA has received permission to hire the necessary instructors for the summer term and that the College is laying the groundwork for fully remote summer instruction in the likely event that the current situation will continue into summer.

Instruction

Research

  • Researchers can now run E-Prime Studio remotely using the Department license. We will have this opportunity in place at least as long as our physical campus is closed. Please contact Carla Bates (cbates@umn.edu) for instructions.

Updates from the President

  • In President Gabel’s email last Friday, she reminded us of a variety of support resources available and she noted the passing of the federal stimulus bill, which allocates funds for higher education. She is also soliciting input on how we can work together to “enhance the experience” for our upcoming 2020 summer session.

Well-being


Friday, March 27th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Dean Coleman’s email this morning provided a bit more clarity on a few exceptions to the hiring freeze (i.e., positions offered and accepted prior to 3/24). We also learned that the hiring freeze does not apply to undergraduate student worker positions; job codes 2xxx. Furthermore, the Dean’s email includes a CLA guidance document on how undergraduate student employees will be paid for the remainder of the spring semester. If your undergraduate student employee voluntarily opted not to work remotely, please notify Holley Locher (loche007@umn.edu) by Monday, 3/30 at 12 pm. All other undergraduate student employees should be entering actual hours worked in MyU. If the actual hours worked are less than their normal/average hours across a 2-week pay period this spring, they will be paid for their normal/average hours. If the actual hours worked are more than their normal/average hours across a 2-week pay period, they will be paid for their actual hours worked. Questions? Contact Holley Locher.

Emergency Paid Leave for COVID-19

  • President Gabel approved a new policy for emergency paid leave for COVID-19. Faculty, staff, and student workers are eligible for up to 80 hours of paid leave “for situations when employees are unable to work or work remotely due to COVID-19 related illness, the need to quarantine or isolate as a result of exposure to COVID-19, to care for someone who is ill with COVID-19, to care for a child whose school or childcare is closed or unavailable, or to assist with the relocation of a college-age child due to COVID-19.” Read Interim VP of Human Resources Ken Horstman’s email from yesterday for more information.

Instruction

  • The Office of Measurement Services (OMS) is now advertising support for converting existing multiple-choice exams to Canvas quizzes, free of charge. Instructors who are interested in this service should review this email announcement, which includes an exam conversion request form. In considering the use of online assessments, please refer to the webpage entitled Promote Academic Integrity in an Online Environment on the Keep Teaching website.  
  • Explore (and subscribe to) this UofM YouTube channel with helpful, short Zoom tutorials and tips. Tutorials are added on an ongoing basis.

Updates from President Gabel

  • Yesterday’s email from President Gabel provides information on the University’s declaration of emergency, as well as updates on related federal legislation.

Thursday, March 26th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

Instruction

  • Tomorrow, Friday 3/27 at 10 am, join us for another Check-In Zoom meeting hosted by Silke Moeller and Carla Bates. These check-ins are great opportunities to become more familiar with Zoom. We will highlight how to secure your Zoom meetings and how to take remote control of a participant’s screen that they have shared. It’s mind-bending, really. 
  • Here is a thoughtful essay on Teaching in Times of Crisis.

Reporting Time for Undergraduate Student Workers

  • If your undergraduate student employee submitted any hours in MyU for the last 2 weeks that they did not work, they should delete those hours from their timesheet. Hours not worked (i.e., "payment for services not rendered") will be entered by Payroll as additional pay based on their regular/average hours worked this semester. Payroll is identifying solutions for other scenarios and more information will be provided soon in this daily communication. Students who have voluntarily opted not to work during this time will not be paid. For questions, contact Holley Locher (loche007@umn.edu).

Research

  • COVID-19 Rapid Response Grants, available through the Office of the Vice President for Research, aim to catalyze small-scale research projects designed to address and mitigate the risk associated with the coronavirus pandemic. The primary focus of the grants is to fund research that informs near real-time decision making for professionals tasked with making operational response decisions. Awards will range from $5,000 to $10,000, with grants lasting 12 months. Funding will continue to be available until funds are expended or until Apr. 30, whichever comes first. The Office of Academic Clinical Affairs is also offering Rapid Response Grants to fund clinical and other research.

Updates from President Gabel

  • President Gabel’s email from yesterday talked through the implications of Governor Walz’s recent “stay at home” order for the University, including our extended reduced operations status and the University’s intention to declare a state of emergency. Only employees who have designated “essential on-campus roles” (and received this direction from their supervisors) will continue to work on campus until further notice.

Well-being

  • The Earl E. Bakken Center for Spirituality and Healing sent an email with information on well-being in the time of COVID-19. They also created a website of resources for health professionals, leaders of businesses and organizations, students, and the community.

Wednesday, March 25th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Read Dean Coleman’s email from this morning for further information on the hiring pause, I-9 processing, etc. New is information from LATIS that there have been a few instances of strangers joining and disrupting Zoom meetings on campus, known as “Zoom bombing.” Learn more about how you can secure your Zoom lectures.

Donating

Psychology Communications

  • Read more about the work of our amazing peer advisors in Psychology Undergraduate Advising and how they have adjusted to continue meeting with students remotely.  
  • Pat Frazier was interviewed by USA Today regarding the fact that Coronavirus has robbed us all. Also featured is Counseling graduate student Ummul Kathawalla, who was recently married over Zoom. Congratulations Ummul!

Student Support

  • Boynton Health’s de-stress service offers confidential stress check-ins with trained student helpers. Check-ins are currently being held remotely via Zoom. You can also sign up for their newsletter, which includes information on weekly events, resources, and tips and tricks related to stress management.

Updates from the President


Tuesday, March 24th, 2020

To help streamline communications following the COVID-19 pandemic, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Dean Coleman too is now sending a daily email with “need to know” information, “helpful to know” information, and discussions underway. His email from yesterday specifically called out that student workers who cannot work remotely should continue to receive a bi-weekly paycheck equal to the average hours worked through the end of the spring 2020 semester. If your student worker is working remotely, you should still have them report the hours they have worked as normal in MyU. If your student worker is not working remotely, they do not need to report hours at this time. More information will be forthcoming on how the University will handle payments for those who are not working.

Donating

International Student and Scholar Services (ISSS)

  • ISSS messaged this morning with several updates related to J-1 scholars/student-interns and H-1B employees. Please read this message carefully if it is relevant to you or your work.

Psychology Communications

  • Rich Lee sent an email to faculty today soliciting information on their research and expertise related to COVID-19, with a goal to compile tips, strategies, and advice to share with the public through various media channels. Faculty should email psynews@umn.edu.

Student Support

  • The Nutritious U Food Pantry is open Tuesday, 3/24 through Thursday, 3/26 from 12:00-6:00 pm and Friday, 3/27 from 2:00-6:00 pm. They have pre-packaged bags of food ready for students. The pantry is located on the first floor of Coffman Memorial Union, just inside the doors near the Goldy Gopher statue. Refer to their webpage for the most up to date schedule and information regarding Nutritious U.

Updates from President Gabel

  • President Gabel’s daily email update from yesterday talked about the emergency funding now available to help students. A link has been posted on the OneStop webpage with information on how students can request these funds. Additionally, President Gabel mentioned resources available for those who believe they are experiencing discrimination and bias in relation to COVID-19. 
  • Today, President Gabel sent an operational update. Major takeaways include: 1) all hiring, reclassifications, and pay changes have been paused; 2) the University has officially begun extended reduced operations as outlined in the Campus and Building Closing Policy; and, 3) the University is doing everything they can to preserve critical research infrastructure. With regard to the hiring pause, Holley Locher (loche007@umn.edu) will be in touch with you if you have a search currently underway.

Monday, March 23rd, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • Last Friday, Dean Coleman sent an email with “need to know” information, “helpful to know” information, discussions that are still underway, and what we should start thinking about.

Donating

Equitable Access Remotely

  • The University’s Diversity Community of Practice is hosting a Zoom meeting tomorrow, 3/24, from 2:30-4:00 pm. On the agenda is a presentation by colleagues in the Center for Educational Innovation on ways in which we can continue to ensure equitable access to education in remote teaching contexts. Also, colleagues from the Institute on the Environment will talk about what they learned by recently hosting a conference online.

From the Chair

  • Jeff Simpson sent a message yesterday regarding adjusting, planning, and sharing during the COVID-19 pandemic. Of note, the Department’s Psychology Communications Committee is organizing a series of brief communications to be posted on the Department website via which different members of the Department (faculty, staff, students) can share their expertise, knowledge, and experiences associated with the COVID-19 outbreak, remote living, and how to successfully adjust and cope during this challenging time. If you are interested in contributing, email psynews@umn.edu.

Research

  • Chris Cramer, VP for Research sent an email last Friday with a request for essential supplies for patient and clinic/health care. If you are able to provide any of the supplies noted, his message includes further instructions on what to do. 
  • Chris Cramer sent another email on Friday regarding the implications of a potential shelter-in-place order by the Governor in relation to animal research and staffing of essential employees.

Updates from President Gabel

  • President Gabel’s email update on Friday contained information on changes to the grading policy for spring 2020, as well as remote support options and student crisis resources.

Zoom Video Conferencing Etiquette (the Occasional Tip)


Sunday, March 22, 2020

Dear Students, Faculty, and Staff:

The last couple of weeks have been challenging for all us, both personally and professionally. I want to thank all of you for abiding by the social distancing and remote work policies that have been implemented by our University and supported by our state and federal agencies. The peak of the pandemic has not yet arrived, but our response and adjustment thus far has been remarkable. Our efforts should help flatten the COVID-19 curve, which is essential to ensuring that we do not overwhelm our healthcare system.  It is heartening to see so many people actively finding ways to help others during this difficult and uncharted pandemic; some of the best of human nature is coming out at the precise time when we all must pull together as a community. 

The various levels of the University’s upper administration—from the President’s and Provost’s office, to CLA, to the leadership in each of our departments—are working closely and in a well-coordinated way to deal with the multitude of challenges, problems, and changes that must be made, both immediately and in the coming weeks/months.  Everyone is taking a planful approach, developing short-term strategies and solutions that will interface with those in the long-term to lead us out of the current situation and eventually restore normal functioning at the University. Along with the upper administration, the departmental leadership team is aware of the variety of issues and concerns that need to be considered, thanks to the helpful communications and suggestions we have received from all of you over these past 2-3 weeks. Rest assured that we hear your concerns and are actively prioritizing those that need to be addressed.

Please be aware, however, that some of the more major concerns (e.g., how will the COVID-19 situation impact instruction and daily operations in upcoming semesters; how will it affect fall hiring, as well as promotion and tenure timetables) need to be determined by units at the collegiate and university level.  These longer-term issues, some of which might depend on how the COVID-19 situation develops in the coming weeks, will require additional time to figure out, so please be patient and remain flexible.  All units on campus, including our department, will need to be prepared to make further adjustments to events and timetables as the months unfold.  We will always provide everyone with information and updates as soon as they become available.

So what can we, as a department, do in the coming weeks? First, we can all continue to practice safe social distancing while remaining connected to each other, our family, and our friends via social media and other forms of electronic communication.  Second, we should try to establish and maintain daily habits and routines that work well for each of us in this “remote world,” especially those that support our physical, emotional, and intellectual well-being. Third, we should continue our regular work to the extent possible, including holding meetings via Zoom and other platforms, collecting and analyzing data electronically, connecting with patients via telehealth, etc. A stable work routine is one way to adjust to difficult times such as these. Fourth, we (as a department) should proactively reach out to the University and the wider community to share what we know about psychology as it relates to the current pandemic and its effects. As one of our staff members recently noted, we as a group have a lot of knowledge about stress, physical and mental health, social interaction, social isolation, individual and collective action in response to society’s challenges, and a host of other topics relevant to our current situation.  Moreover, we have a responsibility to share them, especially now.

In that spirit, the Department’s Psychology Communications Committee will soon be organizing a series of brief communications to be posted on the Department website via which different members of the Department (faculty, staff, students) can share their expertise, knowledge, and experiences associated with the COVID-19 outbreak, remote living, and how to successfully adjust and cope during this challenging time. If you are interested in contributing, email psynews@umn.edu.

While this pandemic is straining, it provides us with opportunities for hope, connection, care, and well-being. As psychologists, we are uniquely positioned to facilitate these opportunities in response to COVID-19, so let’s get to work!

Take care, everyone.

Jeff


Friday, March 20, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

CLA

  • The Office of Research and Graduate Programs sent a COVID-19 email update today, which includes information on students who are - or will be - outside of the U.S., as well as FAQs they have updated.

Graduate students

  • Rachel and Pat put together guidelines for holding prelim and final oral exams remotely using Zoom. We assume we will use these procedures for the rest of the semester. We will update these procedures as we get more experience doing exams remotely. 
  • Remember to fill out this survey by Monday if you have any concerns you want to share with Rachel and Pat, especially with regard to potential delays in degree progression.

Instruction

  • Provost Hanson sent an email last night notifying faculty that the University will adjust the policy on the S/N grading option for the spring 2020 semester. All students in undergraduate courses will have the opportunity to change their grade basis from A/F to S/N before April 15. For graduate courses, each college/dean is responsible to decide. Moin Syed sent an email this morning to all instructors with further information for Psychology on the changes to the grading policy for the spring semester. We have not yet received notification from CLA whether graduate students will have the option to change their grade basis.
  • Caprice Niccoli-Waller shared a list of online campus support services for students.

Personal Hygiene

Share Your Expertise!

  • We are looking for your stories, publications, images, experiences, etc. related to COVID-19 to share via social media. Sharing your experiences with others can help break down the isolation; sharing your expertise may help even more! Email psynews@umn.edu.

Updates from the President


Thursday, March 19, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

Donating

  • There are a variety of options now available for you to donate to support students, healthcare workers, etc. To help Psychology undergraduates who are experiencing a temporary financial hardship (e.g., due to the Coronavirus), you will soon be able to donate to the Patricia Frazier Overcoming Obstacles Scholarship on our website. More information to come. To help CLA students more broadly, you can donate to the CLA Student Emergency Support Fund. Finally, at the university level, you can donate to the University of Minnesota COVID-19 relief.

Graduate Students

Health Privacy

  • UM Administration reminds us about the importance of ensuring employee health privacy during this time. This includes information that an employee or a student has sought a COVID-19 (or any other medical test) or is absent from work for a medical condition. How and when information should be shared for the sake of community health is addressed in the hyperlinked communication. Please contact Holley Locher (loche007@umn.edu) with any questions.

Instruction

  • CLA has put together a small pool of loaner laptops for students. A message was sent to CLA advisors yesterday regarding how students can request a loaner laptop, as well as information on resources for students who do not have internet access. 
  • A reminder that there is a Check-in with Zoom meeting scheduled for tomorrow, 3/20, at 10:00 am with hosts Silke Moeller (smoeller@umn.edu) and Carla Bates (cbates@umn.edu). These check-ins are great opportunities to test your hardware and internet, as well as to become more familiar with Zoom. Tomorrow, they will demonstrate how to create and use Polls.

Research

Resources

  • The MN Center for Health Equity sent a message in response to COVID-19 with information on practices to embed equity into responses to COVID-19, as well as a list of general support resources. 
  • The City of Minneapolis is making free city wifi available during the COVID-19 outbreak.

Updates from the President


Wednesday, March 18th, 2020

To help streamline communications related to COVID-19, the Chair’s Office is sending a daily email with important information, when warranted.

Accounting

  • The University is requesting that we track COVID-19 related expenses that are over and above what is budgeted and expected. Units should continue to use all other Chart of Account values (Fund, DeptID, Program or Project, Account, etc.) as applicable to identify the respective chart string for the activity. Units should add a new ChartField 2 (CF2) code if the expense is related to responding to the impacts of COVID-19: CF2 code 1000018130 / Description = COVID-19. Units should notify Sarah Jahn (swen0432@umn.edu) when using this CF2 code so that she can activate it. Examples of COVID-19 related expenses are anticipated to include: additional staffing or supplies, cancellation fees, refunds, maintenance of labs/facilities, etc. Costs could be related to travel, attending/hosting a conference, reduced operations, evacuation, facilities management, program cancellations, etc. Existing employees’ time spent on responding to COVID-19 should not be tracked or recorded in the new CF2 code.

CLA


Electronic Signatures

  • The Office of Information Technology has a webpage on how to create an electronic signature in Adobe Acrobat DC. 

Graduate students

  • We understand many of you are concerned about how the current situation may affect your research or degree progression. This survey was sent to all graduate students so that we have a better sense of the issues you are facing. Many of the issues you are facing may be out of our control but we will do what we can!  We'd appreciate it if you could complete this by Monday, March 23 so we can start working on solutions.

Instruction

  • Join tomorrow’s Psych Canvas User Group (Thur, 3/19). Topics: Discussion on remote teaching, focusing on homework, and exams. Demonstrations of Proctorio and how to record with Kaltura for Canvas will also be covered.
  • Share this quick tutorial on how to use Zoom with your students and relevant colleagues. 
  • CLA created a Student Support Resources webpage for instructors to use; it includes information on communication, well-being, etc.
  • The Keep Teaching website has a variety of great resources to support remote instruction. 
  • Maggie Towle, Interim VP for Student Affairs, emailed all students yesterday with information on health and well-being, including resources for mental health.

Research

  • In conjunction with LATIS, the Department will continue to have statistical consulting available by appointment for the remainder of the semester. These will be online appointments using email, or else using Zoom at a mutually-arranged time, as appropriate. Anybody looking for assistance may email latisresearch@umn.edu.

Purchasing

  • The University updated two purchasing policies in response to COVID-19.
    • Can we pay for cell data overages, temporary data plan upgrades, or wifi hotspots? Yes, if supervisors feel it is necessary and appropriate and the employee has no other form of connectivity. However, this should be an exception that applies only to this situation. If there is an option to upgrade a cell phone data plan/cell phone service instead of incurring incremental costs, and if the unit approves the cost, choose the least expensive option. The supervisor and employee should come to an agreement about usage if incremental charges will be involved. Some cell carriers have made temporary changes to their plans to allow “unlimited” data in some circumstances (people should check with their cell carrier). As with any purchase, make sure to seek approval from your department’s leadership before making any purchases. Upgrades from regular residential internet connectivity to some higher level of service are unlikely to be approved.
    • Can mission-critical items be shipped to individual employee homes? Yes, items required for continued mission-critical work may be shipped to an employee's home for the duration of the COVID-19 situation, provided the purchase follows the normal procurement processes. Be prudent. (If the item is intended to stay at the employee’s home permanently, this is a personal expense and should not be paid for by the University from any funding source.) Discuss purchases with your supervisor and get permission first before making a purchase. Finally, if given permission to make a purchase, proceed with the expectation that whatever is purchased needs to be returned to the University when the University returns to regular operations.

Undergraduate Advising

  • Yesterday’s Psych Scoop, published by Psychology Undergraduate Advising, included information on remote academic advising options for our undergraduates.

Updates from the President


Tuesday, March 17th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will send a daily email with important information, when warranted.

CLA

Data Security

Elliott Hall Access and Mail

  • Following President Gabel’s email yesterday, Elliott Hall will be locked to the general public starting TODAY, 3/17. You will need your UCard to enter the building. Note that not all doors have a card reader, so move to the next door if you do not see one. If you do not have card access and need it, please complete the Building Access Request form. 
  • We received information on mail and package delivery from Anika Carlsted, Asst. Director of Facilities and Capital Planning. Campus mail and USPS mail will be delivered as normal; carriers from both services have UCards to enter our building. Holley Locher (loche007@umn.edu) will visit Elliott once per week to distribute mail in mailboxes. Packages will be left on or near the table in the mailroom until we run out of space. After that, they will be stored in the Central Office. 

Meetings and Events - Transition to Remote

  • Be sure to review your calendar in the coming weeks and transition your meetings/events to remote formats, if applicable. 

Research

  • Yesterday, the Office of the Vice President for Research (OVPR) issued a document to provide guidance to research laboratories in response to COVID-19, which includes each lab developing a “list of essential operations to continue ongoing experiments and research that would suffer a major impact if temporarily discontinued, such as loss of years of effort, data, or loss of a major investment.” Based on that list, labs should develop a plan to minimize the number of staff who are required to maintain any in-person, essential operations. Names of essential staff need to be reported to Rich Lee (richlee@umn.edu) and Holley Locher (loche007@umn.edu) no later than 3/18. 
  • Drs. Tolar and Cramer confirmed with Rich Lee that we can continue ONLY studies that do NOT have person-to-person contact, including federally-funded studies. They encouraged us to find ways to convert in-person studies to remote study formats, if possible. Only REP studies that can be conducted remotely will be allowed.
    • Participant research visits must be performed remotely (e.g., by phone or video conference) whenever possible. 
    • Research visits that cannot be performed remotely and are not essential to a participant’s health, clinical care and/or well-being should be postponed.  The determination of whether a research visit is “essential to the health, clinical care and/or well-being” of a participant is determined by the principal investigator of the research study, the participant, and the participant’s care provider (when applicable), and should be informed by current public health guidance regarding the COVID-19 outbreak.
    • Enrollment of new research participants should occur only if: 1) the enrollment and participant interactions and interventions can be conducted remotely; or 2) participation in the research is essential to a participant’s health, clinical care and/or well-being as determined as above; and/or if the participant has a serious disease such as cancer.

University Operations

  • President Gabel sent an email yesterday with updates on COVID-19 and University operations. Major takeaways include: 
    • Classes will continue remotely through the remainder of the semester. 
    • Students, faculty, and staff should not be on campus.
    • Buildings will have restricted access, similar to regular weekends. 
    • Libraries are closed, but accessible online. 
    • Most events are canceled, including spring commencement.
       

Monday, March 16th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will be sending a daily email with important information, when warranted.

CLA 

  • Continue to refer frequently to CLA’s Response to COVID-19 webpage on the CLA Neighborhood for information on teaching and working remotely, travel and learning abroad, international and graduate students, research, etc. 
  • Dean Coleman sent an email to faculty and staff on March 15 regarding CLA and remote work. The Department fully supports CLA’s recommendations, so all Department staff will now only be working remotely. All other faculty and staff are encouraged to do so as well, if possible. Supervisors will need to be flexible in offering alternative arrangements for work. 
  • Dean Coleman sent an email to all CLA students this morning to update them on the College’s COVID-19 response

Graduate Students

  • The Graduate School has created a COVID-19 and graduate education FAQ webpage.
  • Graduate Students who are planning to file their Graduate Degree Plan form, or holding their Prelim Oral or Final Oral exams in the coming weeks, should contact Rachel Goeller (deco0055@umn.edu) for additional details on the process. The General Area Distribution Requirement Form and the Written Prelim Form can be sent to Rachel via email with electronic signatures, as usual. If you have any other questions or concerns about Graduate Student Progression, please contact Rachel or Pat Frazier (pfraz@umn.edu). We realize this is a stressful time and we are here to help! 
  • If anyone needs food, resources, support, or any other form of assistance, please reach out to your advisor, area director, Pat Frazier, Rachel Goeller, etc. We will do our best to help. 

Instruction

  • The CLA Dean’s Office is requesting information from all course instructors regarding how we are transitioning to remote learning. This information is due by Tuesday, 3/17 at 12pm. Please read Moin Syed’s email from this morning for more information. 
  • Cheryl Olman shared her slides on completing a Zoom Tech Check with students during the first Zoom lecture. Cheryl’s slides and any resources or tips you would like to share are being collected on this new intranet page Remote Teaching Resources.
  • The University Honors Program has waived the requirement for a public presentation or oral exam for students graduating May 2020 with Latin Honors. 
  • Reminder, CLA continues to host live training sessions on selecting methods and tools to teach remotely, help with Canvas, help with Zoom, and help with Kaltura. Some of our instructors have taken and recommend these.

Technology Help Desk

Voicemail

  • Here are instructions on how to set up your voicemail to forward messages to email and call forwarding to another phone number (i.e., mobile).

Friday, March 13th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will be sending a daily email with important information, when warranted.

Department of Psychology Health Disparities Colloquium Series

  • All spring colloquium speakers will be rescheduled for fall 2020. 

Hygiene

  • President Gabel has asked everyone to practice good hygiene. Campus custodial staff will be more actively wiping down surfaces with disinfectant. Additionally, the Central Office has ordered extra cleaning products and we will be dispersing them throughout the building in common spaces once we receive them.

Instruction

International Student and Scholar Services (ISSS)

Research

  • In-person REP studies (both cash and REP-allocated points) have been temporarily suspended through at least April 1st to be consistent with university procedures and public health guidelines. For more information, read the email announcement from Liza Meredith sent last night. In her email, Liza again references the Human Research Checklist and Human Research FAQ document provided by the Office of the Vice President for Research (OVPR). 
  • OVPR has created a webpage to provide COVID-19 guidance for the research community. Also, an FAQ document about COVID-19 and federal sponsored awards
  • NIH just released guidance about COVID-19. Of note: we can continue to charge salary/fringe/stipends to NIH grants even if no work is able to be done due to COVID-19; non-refundable travel costs, including conference registration fees, associated with grant-related travel that has been canceled due to COVID-19 can be charged to the NIH award if they would have otherwise been allowable; and, NIH will give extensions to RPPRs or Closeouts that cannot be completed in time due to COVID-19 related issues (prior notice needs to be given in these instances).

Staff

  • Unless President Gabel messages otherwise, Department staff (e.g., Accounting/Grants, Curriculum and Instruction, Grad Student Support, Undergrad Advising) are being given the option to work remotely in the coming weeks. However, there will be a rotating minimal crew of these staff on-site in Elliott each weekday. Someone will always be in the Chair’s Office (N210) and there will be a sign posted on the door of the Central Office each day indicating which staff are on site. All department staff, regardless of whether or not they are working remotely, can be reached via email and are available for Zoom meetings. 
  • An email was sent to supervisors of lab staff earlier today encouraging them to identify alternative staffing options during this time. If you are a lab staff member, please be in touch with your supervisor regarding your options. If for some reason your supervisor is unavailable and you are unsure of how to proceed, please contact Holley Locher (loche007@umn.edu).

Travel


Thursday, March 12th, 2020

To help streamline communications related to COVID-19, the Chair’s Office will be sending a daily email with important information, when warranted.

CLA Resources and Support for Teaching Remotely

Faculty

  • Faculty/advisors are being asked to check in with their graduate students regarding their welfare. Any meetings should be held remotely, at least until April 1. This situation can be anxiety provoking, particularly for students who are international and/or have family and friends in other countries that are being affected by COVID-19. President Gabel provided a link to the nearest mental health resource in an earlier email this week, which can be shared with students. 

Graduate students

  • Most graduate students have a dual role that also includes being an employee (e.g., RA, Instructor, TA). Yesterday, in her message about suspending in-person instruction, President Gabel encouraged students to stay home and continue classes online. Given that message, the department is encouraging all graduate students with a role as an employee to work remotely. Faculty, PIs, etc. should be as flexible as possible in arranging for graduate students to complete their work remotely. If you are a graduate student course instructor, and you are having trouble fulfilling your teaching obligations remotely, please contact Steve Engel (engel@umn.edu). For those who are unable to work remotely due to extenuating circumstances, pay, as well as tuition and health benefits, will not be affected. 
  • Students who have a prelim or final oral exam in the immediate future (e.g., within the next few weeks) should contact Pat Frazier (pfraz@umn.edu), Rachel Goeller (deco0055@umn.edu), or Amanda Schmit (amsuchy@umn.edu) to identify an alternative to in-person meetings. More specific guidance will be forthcoming. 

Psychology Intranet

  • The intranet homepage is being reconfigured to house important information related to COVID-19, as well as an archive of these daily emails. A list of contacts for support is provided on this webpage. 

Research